Technical Services Administrative Assistant

Job Title

Develop, track, and ensure timelines of all departmental project plans. Provide detail reports for all departmental spending activity.

Reports To

Technical Services Manager

Essential Responsibilities

Strong P.C. Skills (Knowledge and application of MS Word, Excel, Access, MS Project, and MP2 Computerized Maintenance Management System)

Ability to build data bases from scratch, edit and modify existing data bases and link data base information to spreadsheets in "Excel"; build graphs and interpret data

Coordinate and communicate all projects within the department and external to the department

Ensure adequate resources are in place to ensure completion dates are maintained

Track all projects, ensure tasks/milestones are completed on time and keep all stakeholders appraised of project status

Receive and evaluate bids from contractors and vendors.

Track and manage capital budgets, providing weekly reports to stakeholders

Audit General Ledger activity and reconcile to committed spending reports

Typing of letters, memos, EPA's, reports and meeting minutes

Prepare and distribute daily and monthly production logs, spreadsheets and reports for internal and external company personnel

Maintain department /facility files, records and correspondence

Track, process and order area supplies

Code and process all supply invoices

Track and log all non-labor purchases

Track all labor and provide weekly reports to stakeholders

Input, track and make recommendations for improvement for customer feedback forms

Assist with budgetary planning

Assist in compiling data and type annual labor and non-labor budgets for facility personnel

Type and distribute confidential data

Compose and type business correspondence

Substantial telephone transactions

Process temp agency invoices if applicable

Marginal Responsibilities

Perform other work area functions as needed to accommodate changing workload priorities

Comprehensive Requirements

Must maintain a high degree of business confidentiality

Former experience in managing and coordinating projects

2 years demonstrated experience in word processing and spreadsheets (Word, Windows, and Excel)

Type 50 W.P.M. with less than 10% errors

Excellent accounting skills to include understanding of capital vs. expense, depreciation, credits and debits

Ability to manage multiple projects at once

Ability to work with a diverse group of people within a team atmosphere

Strong written and verbal communication skills

Financial skills (familiarity with corporate accounting methods, account coding, committed funds, float, general ledger activity, reconciliation, etc.)

Ability to work with little supervision

Strong time management skills

Strong analytical skills

Education

Associate's degree in business or equivalent work experience

A minimum of 3 years secretarial experience

Technical

Demonstrated MS Project skills (Minimum of 2 years experience with Microsoft Project, including resource leveling and special reports)

Strong PC application skills

Operation of (RF) handheld scanner and P.C.

Physical Requirements

Acceptable vision to perform job functions

Mobility necessary to work all levels of building

Maintain control of moving equipment at all times

Competencies

Maintain established efficiency and accuracy requirements

Follow all safety rules and requirements

Follow LS&CO. Policies and Procedures

Maintain facility housekeeping standards

Ability to read and write in English

Strong Number recognition and correlation

Be alert to, watch for, and immediately report all carton jams and mechanical equipment failures

Location

Henderson, NV, USA

Full Time/Part Time

Full time

Fill Date: This position is expected to be filled by 06/01/2026.