Site Human Resources Coordinator, Infrastructure

Site HR Coordinator

Are you an HR professional who thrives in fast-paced environments and loves building relationships? This is your opportunity to join an exciting multi-year rail transit project in Oshawa, Ontario as the Site HR Coordinator, where you'll play a critical role in supporting our project workforce and ensuring seamless coordination between the project site, joint venture partners, and corporate teams. You will work closely with the HR Business Partner, Project Leadership, and Labour Relations to deliver HR support. You will be the go-to person for employees and managers on the ground, supporting culture, facilitating onboarding, assisting performance management, and helping keep our project running smoothly. If you're organized, proactive, and passionate about creating a great employee experience, this is the perfect opportunity to grow your HR career on a major infrastructure project. Join our true blue team today in Oshawa, ON!

Essential Responsibilities:

• Act as the central HR connection between the joint venture (JV) and partner companies.
• Support development and execution of project-specific HR plans and policies.
• Align recruitment, onboarding, compensation, and compliance processes with corporate HR teams.
• Collaborate on job descriptions, resource planning, and project staffing priorities.
• Serve as the single point of contact for all site onboarding.
• Manage preboarding progress, arrival logistics, and training requirements.
• Provide new hires with site details including travel, accommodations, and safety expectations to ensure a smooth and seamless start.
• Support progressive discipline for salaried and hourly employees with HRBP and Labour Relations guidance.
• Assist with investigations, grievances, employment claims, and documentation.
• Coordinate Labour Management Meetings with unions, site leadership, and LR teams.
• Act as a key contact for Union Representatives, ensuring proper administration of collective agreements.
• Support Workday transactions for employee lifecycle changes for salaried and union employees.
• Partner with Business & Employee Services and Finance departments to troubleshoot payroll issues.
• Monitor approvals, follow up with managers, and ensure accurate, timely processing of workforce changes.
• Plan and coordinate team-building activities, site events, and celebrations.
• Manage scheduling, communications, catering, materials, and event logistics.
• Support smooth execution by coordinating equipment, vendors, and onsite resources.

Qualifications:

• Minimum 5 years of human resources experience, with preferred consideration for applicants who have worked in on-site HR roles within joint venture (JV) project environments.
• College, trade, or technical diploma in Human Resources or related field.
• Excellent organizational and planning abilities, with comfort managing multiple priorities.
• Strong interpersonal and communication skills.
• Solid analytical and problem-solving capabilities.
• High professionalism, tact, confidentiality, and diplomacy.
• Strong customer-service mindset and a collaborative team approach.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite.

Working Conditions:

• Site based position in Oshawa, ON

Employment Equity:

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply. Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.