Human Resources Office Coordinator (72534)

Human Resources Office Coordinator

The Human Resources Office Coordinator will be an important member of the HR team, supporting the daily operations of the HR department, providing administrative and clerical support to all functions including payroll, benefits, recruitment, recordkeeping, and leave management. This role will serve as the friendly, first point of contact within the HR department for all inquiries coming in via phone, in-person or by email, ensuring that they are handled promptly with professionalism and discretion. The ideal candidate demonstrates exceptional attention to detail, confidentiality and accuracy while working in a fast-paced, person-centered environment. We are seeking a proactive and dependable individual who will take ownership of tasks, identify needs, solve problems and support our team goals.

Duties include but are not limited to:

• Monitor HR email inbox and phone line and be first point of contact for all walk-ins to the department.
• Performs general clerical duties including filing, scanning, data entry, and document preparation to ensure accurate and organized personnel records.
• Under the direction of the Employee Health Nurse, assists with pre-placement, annual medical surveillance, and leave management data collection.
• Employee Incident and Workers' Compensation
• Conducts weekly first day orientation and assists with monthly New Employee Welcome Luncheon (NEWL).
• Provide general administrative support for HR/Payroll team, maintaining a professional and courteous demeanor in alignment with Lake Region Healthcare values.
• All other tasks as assigned.

Join our fun, close-knit Human Resources team! You'll have the opportunity to work with Lake Region Healthcare's best asset- our employees! Our department welcomes motivated, independent candidates who also enjoy working as a team. We strive to provide opportunities for our employees to expand their skills and are always open to suggestions. Don't miss this exciting opportunity to join us in becoming the #1 ranked employer of choice!

Hours/Shifts Monday - Friday, 8:00am - 4:30pm, 80 hours biweekly

Compensation Wage Range: $21.40-$27.39/hour. Please note that final compensation will be determined based on experience, qualifications and internal equity considerations.

Benefit Offerings Lake Region Healthcare is pleased to offer a comprehensive benefit program designed to meet your unique needs. This includes medical and dental coverage; HSA, FSA and 401k plans; EAP, life and disability coverage; voluntary accident, critical illness and hospital indemnity coverage; pet insurance, ID theft protection and legal services. For new employees, the effective date of coverage for most plans is the first of the month, following a 30-day waiting period.

EEOC Lake Region Healthcare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Qualifications

Requirements are representative of minimum levels of knowledge, skills, and/or abilities.

1. Education: High school graduate or GED required. Associates degree preferred with experience in an office setting required. Equivalent experience may be considered in lieu of a degree.
2. Special Skills:
   • Strong clerical and organizational skills with exceptional attention to detail and accuracy.
   • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems.
   • Knowledge of office practices, recordkeeping, and confidentiality standards (including HIPAA).
   • Ability to maintain confidentiality and handle sensitive information.
   • Ability to communicate effectively, in English, both orally and in writing.
   • Must be comfortable with presenting and public speaking to smaller groups.
   • Strong multitasking abilities with a proactive and customer service-oriented approach.
3. Successful completion of the pre-employment health screening process required.
4. Must be able to attend the work site as scheduled.