Operations Administrative Assistant - Erlanger, KY

Operations Administrative Assistant - Erlanger, KY

This is a full-time, salaried non-exempt position. The role works Monday through Friday, 7:00 AM to 4:30 PM, and may occasionally require additional time on a weekday or an occasional weekend.

Position Summary

This position requires a dedicated, dependable, and detail-oriented individual with a desire to provide exceptional administrative support. You will gain a deep understanding of the dynamics of the business and the priorities of the company. Responsibilities include performing administrative duties and supporting other staff members with clerical tasks. You will report to the Erlanger Plant Manager and provide support to other Operations Managers as well as the on-site Human Resources Manager.

Position Responsibilities

• Manage the indirect PO process
• Support management of Fieldglass and contract labor requests/time approvals
• Run weekly and monthly worked-hours reports
• Order standard items (office supplies, safety supplies, etc.)
• Enter training records for Safety, Food Safety, and HR
• Serve as chairperson for the on-site People Team
• Develop and distribute the Operations monthly newsletter
• Perform a broad range of responsibilities, from routine to complex, while maintaining a calm and confident demeanor
• Ensure confidentiality on matters related to operations
• Maintain the office filing system (including record retention) in both paper and electronic formats
• Support Performance Excellence initiatives and activities
• Provide administrative support to other departments or projects as needed
• Perform other duties as assigned

Position Requirements

• High school diploma or GED required
• 3–5 years of administrative office experience required
• HR experience or prior exposure to HR-related tasks preferred
• Ability to multitask
• Excellent organizational and time management skills with strong attention to detail and follow-up
• Proven ability to work under pressure to meet deadlines
• Ability to maintain a positive attitude and adapt to changes in environment and responsibilities
• Dedication to continuous learning
• Strong knowledge of Microsoft applications (Word, PowerPoint, Excel, Publisher)
• Willingness to participate in training to improve leadership and office management skills
• Ability to handle diverse activities and concurrent projects
• Ability to resolve routine problems independently
• Ability to prepare routine administrative paperwork; analyze and address problems; organize and coordinate work; promote a collaborative work environment; and maintain efficient office workflow

Excited about this role but don't think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings. ADM requires the successful completion of a background check.

Ref: 103537BR

City: Erlanger

State: KY - Kentucky

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We're a global leader in human and animal nutrition and the world's premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over.

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together. We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers' compensation, legal assistance, identity theft protection.
• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. If hired, employees will be in an "at-will position" and the company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors. The pay range for this position is expected to be between:

$35,400.00 - $66,600.00