HR Receptionist

HR Receptionist

The primary focus of the HR Receptionist role is to provide a wide range of administrative services to the estimating department. To execute this role effectively, the assistant should be a proactive, flexible, adaptable, and self-motivated team player with a high degree of situational awareness, basic technical proficiencies, and an ability to work independently.

This role continually requires a high degree of autonomy and collaboration within multiple projects and departments. Administrators must be able to work effectively in complex and demanding EPC environments while upholding the company's standards and values. They also must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor.

This position is located at Kiewit's Offshore Services District in Ingleside, TX.

• Provide administrative support to senior admins and the estimating team.

• Coordinate and arrange meetings, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested, inclusive of ordering food/drinks for meetings as necessary

• Maintain contact lists and department calendars in Outlook.

• Manage and reconcile expense reports for meals, travel arrangements, teambuilding activities, and other expenditures.

• Maintain various logs, reports and templates.

• Maintain a working knowledge of standard software/technology (including I-Pad, etc.).

• Greet scheduled visitors and direct them to appropriate area or person.

• Assist managers with planning and scheduling of activities, as needed.

• Maintain and update distribution lists used for building, district and department communications

• Format technical documents, weekly and monthly reports, meeting notes, etc. as required.

• Be the main point of contact for all new hires and transfers coming into the group.

• Administer and maintain all I9's for the district.

• Excellent communication skills (verbal and written)

• Proficiency in Microsoft Office products including Word, Excel, Outlook, Teams, PowerPoint, and SharePoint

• Experience and ability to navigate and adapt to various online platforms

• Deadline-driven with a sense of urgency

• Able to take direction and provide timely feedback on progress of tasks

• Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills

• Strong emotional intelligence and interpersonal skills

• Excellent organizational and time management skills

• Ability to multi-task and prioritize

• Ability to work independently, as well as part of a team

Regular, reliable attendance, work productively and meet deadlines timely, communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.