Human Resources Specialist I - Full - time - Extra Help

Human Resources Specialist I - Full-Time - Extra Help

Kern Medical has been a community cornerstone since its founding in 1867. Today, we are an acute care teaching center with 222 beds, offering the only advanced trauma care between Fresno and Los Angeles. Kern Medical offers a range of primary, specialty, and multi-specialty services including high-risk pregnancy care, inpatient psychiatric services integrated with county mental health programs, and a growing network of outpatient clinics providing personalized patient-centered wellness care. Kern Medical cares for 15,500 inpatients and 125,000 clinic patients a year.

Position: Human Resources Specialist I - Full-Time - Extra Help

Definition: Under supervision, performs a variety of paraprofessional/technical human resources activities and services throughout Kern Medical or in support of human resource functions within Kern Medical.

Distinguishing Characteristics: Positions in this class are categorized as confidential due to the sensitivity and nature of information incumbents will be privy to that affect employee relations. The Human Resources Specialist I is distinguished from the Human Resources Specialist II classification by its limited scope and routine tasks performed.

Essential Functions:

• Responds to a variety of inquiries, including but not limited to training, recruitment, payroll and benefits.
• Oversees and may assist employees in completing various human resources documents; reviews and approves various personnel transactions for completeness, accuracy, and compliance.
• Prepares, processes and approves personnel transactions which may include leaves of absences, Notices of Employment (NOE), Change of Employee Status (CES) and may update and maintain Personnel History Transactions and adjustments.
• Creates and maintains personnel records in accordance with Authority policies and procedures.
• Establishes and maintains employee personnel files and other personnel records in electronic or paper form; scans personnel documents and manages files; coordinates employee access to personnel records.
• Receives, processes and maintains employee performance appraisals.
• Performs specialized and technical functions in assembling, tabulating, calculating, verifying, and reconciling payroll, employment services, employee benefits and other fiscally related information; coordinates with management and/or departments in resolving omissions and discrepancies.
• Assists with various recruitment processes, including the development and posting of recruitment announcements and other related documents, reviews and screens employment applications and determines eligibility, disseminates information regarding Authority employment and services, proctors assessments.
• Assists in equal employment opportunity programs and activities; researches and gathers data related to investigations and complaints.
• Assists in developing, scheduling and presenting employee training, orientation, and recognition programs.
• Schedules pre-employment and post-employment physicals, return to work and other miscellaneous appointments; contacts employees and prospective employees with physical information; answers all questions related to physicals and results.
• Assist in reconciling bills
• Prepares and distributes informational literature to employees and attends meetings as required.
• Uses a personal computer and associated software.
• Performs other related duties as assigned.

Employment Standards: High School Diploma, G.E.D. or equivalent and one (1) year of education, training and/or experience sufficient to obtain the knowledge and skill to successfully perform the essential duties of the job. Qualifying related work experience may include job tasks in one of the following areas: payroll, employee benefits, employment services and employee relations. Possession of a valid California Motor Vehicle Driver's License.

Knowledge of: Basic Human Resource programs; basic functions of a Human Resources department; office operations and clerical functions; business English including Spelling, punctuation, grammar and vocabulary, principles and methods of public relations/customer service and interviewing techniques; data gathering, compilation and report writing.

Ability to: Read and comprehend technical material; maintain confidential information; communicate orally and in writing; gather and analyze a variety of data and prepare appropriate reports; coordinate and prioritize assignments; apply basic statistical and mathematical concepts; establish and maintain effective work relationships; work effectively in teams; and operate a personal computer and associated software.

Supplemental: Dependent upon assignment, applicants may be required to pass an extensive background investigation, and be fingerprinted. Disqualification for felony, misdemeanor, and traffic offenses will be assessed on a case-by-case basis.

All Kern Medical employees are designated "Disaster Service Workers" through state and local laws (CA Government Code Sec. 3100-3109 and Ordinance Code Title 2 - Administration, Ch. 2.66 Emergency Services.) As Disaster Service Workers, all county employees are expected to remain at work, or to report for work as soon as practicable following a significant emergency or disaster.

If position responsibilities require driving a personal vehicle, then possession of a current valid California Driver's License and adherence to the Kern County Hospital Authority Vehicle Use and Driving Standard Policy (ENG-EC-119) is required.

If position responsibilities require driving a vehicle owned, leased or rented by Kern Medical, then possession of a current valid California Driver's license, a signed authorization for Release of Drivers Record Information and adherence to the Kern County Hospital Authority Vehicle Use and Driving Standard Policy (ENG-EC-119) is required.