Administrative Services Asst Senior/ukhc

Administrative Services Asst Senior - Radiation Medicine

University of Kentucky Equal Employment Opportunity/M/F/disability/protected veteran status.

Job Title: Administrative Services Asst Senior - Radiation Medicine

Department Name: MG385: Radiation Medicine

Work Location: Lexington, KY

Grade Level: 09

Salary Range: $21.00-34.29/hour

Type of Position: Staff

Position Time Status: Full-Time

Required Education: AA

Required Related Experience: 5 yrs

Required License/Registration/Certification: None

Physical Requirements:

• Occasional standing and/or walking with objects up to 25lbs
• Regularly sitting at a computer workstation for extended periods with regular repetitive motions (such as typing)
• Occasional (<10% of the time) job related travel

Shift: Dayshift. Monday through Friday.

Job Summary:

This position is responsible for coordinating the day-to-day operations of the Physics Department, including support for the Clinical Physics faculty, the Medical Master's Program, and the PhD degree-granting program.

Key duties include:

• Preparing correspondence and presentations for Directors, as well as managing calendars and scheduling meetings.
• Supporting the quality assurance (QA) program, recruitment activities, and the development of program materials.
• Providing administrative support to management staff and overseeing the development and maintenance of the MedHub database.
• Coordinating staff and faculty travel arrangements and serving as a liaison between Physics faculty/staff, UKHC departments, University staff, and the Controller's Office.
• Collaborating with DYAD leadership and the management team to support departmental initiatives.
• Overseeing the COM Medical Physics website and the "ApplyYourself" student application platform.
• Serving as the lead for CAMPEP student enrollment and maintaining the Teacher Course Evaluation (TCE) website.

Skills / Knowledge / Abilities:

The ideal candidate will have the ability to manage multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment; knowledge of SAP; GME processes, proficient in Microsoft Office; excellent attention to detail; exceptional planning and organizational skill; effective written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect for confidentiality.

Does this position have supervisory responsibilities? No

Preferred Education/Experience:

Previous experience in heavy scheduling office environment; experience with student programs preferred.

Deadline to Apply: 09/04/2025

Our University Community:

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.