Administrative Services Asst/ukhc

Administrative Services Assistant/UKHC

The Administrative Services Asst/UKHC provides high-level administrative and operational support to the Executive Director of Healthcare Communications and the broader communications team. This role plays a key part in ensuring the smooth execution of strategic communication initiatives by managing complex calendars, preparing executive-level documents, coordinating project workflows, and supporting departmental purchasing and budgeting processes. The position requires strong attention to detail, excellent communication skills, and the ability to maintain confidentiality while interacting with leaders, faculty, staff, and external partners. The ideal candidate is highly organized, responsive, and committed to delivering service excellence in a fast-paced, high-profile environment.

Skills / Knowledge / Abilities:

• Ability to manage multiple tasks and/or projects while accurately completing routine functions in a fast-paced, high-intensity, professional work environment
• Proficient in Microsoft Office, to include Outlook, PowerPoint, Word, and Excel
• Excellent attention to detail; exceptional planning and organizational skill
• Solid written and verbal communication skills
• Ability to solve routine problems and manage resources
• Demonstrated ability to provide superior customer service, time management, and judgment
• Respect for confidentiality and diversity

Does this position have supervisory responsibilities? No

Preferred Education/Experience: Prefer bachelor's degree in communication related field, with experience working within a health care organization and/or for a communications or PR-related group.

Deadline to Apply: 10/26/2025

Our University Community: We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions:

1. * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint). * None* Basic* Average* Proficient* Expert
2. * How many years of paid administrative work experience do you have? (i.e. responsible for administrative tasks of data entry, mailings, or other activities requiring organization and communication). * None* More than 0, up through 1 year* More than 1 year, up through 3 years* More than 3 years, up through 5 years* More than 5 years

Applicant Documents:

• Required Documents: 1. Resume
• Optional Documents: 1. Cover Letter

Equal employment opportunity, including veterans and individuals with disabilities