Tribal Member Services Assistant

Tribal Member Services Assistant

Tribal Member Services Assistant

Department: Tribal Programs

Employment Status: Full Time

Program: Tribal Member Services

FLSA Status: Non-Exempt

Reports To: Tribal Member Services Supervisor

Schedule: 40 Hours/52 Weeks Preference: TERO Ordinance 2017-01, P.L. 93-638

Job Summary

The Tribal Member Services Assistant is responsible for assisting with administrative tasks assigned by the Tribal Member Services Supervisor.

Essential Functions

• Responsible for assisting with Tribal Member Services committees, boards and commissions such as printing packets, ordering meals, conducting meeting notifications and setting up conference rooms
• Responsible for inputting monthly purchase card statements and receipts for Tribal Member Services into Reqlogic
• Responsible for ordering and keeping an up to date inventory of office supplies and assisting with mail outs
• Provides support as requested during Tribal Council Quarterly Meetings and Annual General Membership Meetings
• Responsible for the purchase of meal trays and flowers for Memorial services and may be required to deliver purchased items
• Provides assistance with approved Tribal Member Enrichment requests including, but not limited to, purchasing of items, drafting of letters, scanning and electronically filing signed letters, and mail out of letters
• Supports Enrollment with filling of non-electronic documents, Tribal ID Cards, One Tribe, Certificates of Eligibility and other tasks as needed

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions

Lifting Requirements

• Light work Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Physical Requirements

• Stand or Sit (Stationary position)
• Walk (Move, Traverse)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Taste/Smell (Detect, Distinguish, Determine)
• Repetitive Motion

OSHA Categories

• Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Travel

• Local

Qualifications

Education

• High School or General Education Degree (GED)

Experience

• One year (1) of customer service experience

License/Certification

• Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy

Preferred

• Knowledge and experience working with cultural diversities

Special Skills

• Proficiency with Microsoft Suite, or obtain training within 90 days of hire
• Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
• Ability to work independently as well as collaboratively