Marketing And Business Development Assistant

Marketing And Business Development Assistant

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm's core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Under the general direction of the Director of Marketing and Business Development and according to established firm policies and procedures, the Marketing and Business Development Assistant is responsible for providing administrative support and assisting with various assignments related to firm-wide marketing efforts, including completing requests for approval and reimbursements, scheduling in-person and virtual meetings, maintaining and organizing department files, staffing at special events as requested, compiling monthly reports and other projects with other members of the Department. This position requires collaboration and coordination with other members of the Marketing Department and with other departments within the firm. This individual maintains professionalism and strict confidentiality in all client and Firm matters.

The Marketing and Business Development Assistant will be located in the Chicago office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Essential duties and responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide administrative support services on project assignments utilizing Word, Excel and PowerPoint, and maintain a working knowledge of marketing technology platforms to assist with projects and initiatives.
• Assist Department leadership with the MBD and practice marketing budget creation and monthly tracking. Track budget expenses and status; including requesting approvals from the management team, supporting expense management and coordinating with Finance to ensure accuracy and timeliness.
• Assist the Director of Marketing and Business Development with the management of the charitable contributions request process. This includes processing forms and managing the application approval process with Firm leadership, ensuring required information is provided, and coordinating with Finance to complete payments.
• Assist Public Relations and Communications team with internal and external communications as well as directory and award submissions.
• Assist Business Development and MBD Practice Support teams with basic pitches, brochures, competitive intelligence projects and other marketing or business development projects, programs and tasks.
• Together with other department team members, project manage our internal MBD newsletter focused on driving attorney, practice and firm education and cross-marketing.
• Enter and track activity and requests in Service Now, our project management platform.
• Support internal communications by reviewing and circulating daily media highlights and distributing PR opportunities to the department.
• Create and maintain the MBD department reference materials including contact lists, dept. handbooks, organizational charts, intranet pages etc.
• Provide support for the MBD team meetings, including scheduling, agenda distribution, content preparation and minutes, if necessary.
• Assist with activity tracking and reporting for marketing and business development initiatives; prepare and distribute summaries and reports to practice groups and department leadership.
• Collaborate with the MBD Practice Support team on initiatives to enhance attorney visibility, cross-marketing, and client engagement (e.g., LinkedIn support, event bios, and similar projects).
• Additional administrative support and ad hoc reporting as required.

Knowledge, skills and abilities:

• Computer proficient with experience and working knowledge of Microsoft Office Suite (Word, Excel, Access, PowerPoint) preferred.
• Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, interns, and outside contacts.
• Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.
• Excellent analytical and technical skills requiring an aptitude for detail and accuracy in order to perform essential duties relevant to the Marketing administrative functions.
• Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position's responsibilities.
• Ability to handle sensitive financial and client information with discretion and maintain strict confidentiality.
• Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to analyze and interpret source data; perform administrative functions and prepare relevant documentation; proofread material for grammatical, typographical, and spelling errors; and perform file maintenance.
• Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data on forms and documents, and processing invoices for payment.
• Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, scanner, calculator, facsimile, etc.
• Ability to occasionally retrieve and distribute marketing/desktop publishing materials, written documentation, or office supplies weighing up to 20 pounds.

In our Chicago office, the annualized salary range for this position is $45,000 to $55,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies. Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.