Purchasing & Vendor Management Support

Silent Aire - Dublin

Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
Support vendor onboarding and ensure all documentation is compliant with internal and external standards
Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
Prepare and distribute regular procurement reports and dashboards for management review

Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
Coordinate meetings, prepare agendas, and document minutes as required
Support system implementation and continuous improvement initiatives across the procurement function
Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
Strong numerical accuracy, data management, and reporting capabilities
High attention to detail and accuracy in both data and documentation
Strong organisational and multitasking skills in a fast-paced environment
Excellent communication and interpersonal abilities for cross-functional collaboration
Analytical thinker with a proactive approach to problem solving
Strong sense of ownership, accountability, and process discipline