Sales Coordinator

Sales Coordinator

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As a Sales Coordinator, you will be responsible for handling a wide range of administrative and support related tasks and will be able to work independently. This person must be especially well organized and flexible. The ability to interact with people (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with an elevated level of professionalism and confidentiality is crucial to this role.

Areas of Responsibility

Administrative Front Desk Duties

• Greet / host / provide support for guests, visitors and employees
• Answer all incoming calls and direct the caller to the appropriate associate or voice mail as appropriate.
• Point of contact for all packages / deliveries
• Retrieve, open and distribute mail
• Pick up, drop off, prepare postage / labels for mail / UPS / FedEx, courier services, etc.
• Update phone lists
• Compose, proof and edit communications and corporate announcements
• Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
• Housekeeping duties to include maintenance of break room area

• Maintain all conference rooms for cleanliness, reserve conference rooms including ordering and set-up
• Order, maintain and organize all kitchen and office supplies
• Stock copier machines, order copier supplies and conduct meter readings
• Resolve problems associated with all building services including janitorial, mailroom, copier services, parking, badging, and conference rooms
• Assist with the scheduling, planning and coordination of office events
• Interface with Facilities Management for office-related issues
• Track and process broker expenses according to the JLL T&E policy

Marketing

• Maintain property / management inventory list
• Review JLL website and third-party vendors monthly to ensure our property information is accurate and complete
• Provide research via online, offline and third-party resources and provide industry related news as requested
• Provide overflow assistance to Sales Coordinators as needed
• Provide administrative support to one or more brokers
• Active liaison with marketing department (ex: planning client events)

Interested? An ideal candidate would need to have the following qualifications:

Required

• Minimum 2 years of administrative support experience supporting multiple people preferably in the commercial real estate industry
• Proficiency in MS (Microsoft) Windows and Office (Word, Excel, PowerPoint, and Outlook)

• Excellent computer and typing skills

Preferred

• Experience with Adobe Creative Cloud (InDesign, Illustrator, Photoshop)
• An associate degree, or higher
• Problem solver and pro-active thinker
• Excellent customer service and relationship building skills

Location: On-site –SAN ANTONIO, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays