HR Services Specialist

HR Services Specialist

At Jacobs, we're challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. Global Business Services center located in Krakow provides global support for our line of business and corporate teams in the following areas:

• Finance
• Accounting
• HR
• IT
• Procurement
• Payroll
• Project Management

GBS centralizes some of the processes across Jacobs and focuses on process excellence while also advancing the transformation initiative through additional work migration.

HR Services Specialist is first-level support to employees, former employees, managers, Human Resource Partners, and external customers in specific geographies by assisting in inquiry resolution and employee transactional support associated with Human Resources, Benefits, and Payroll procedures, programs, and tools. We are currently looking for two HR Services Specialists - one to join the team covering the Polish market, and another to join the team covering the UK & Ireland markets.

Responsibilities:

• Utilizes our knowledge management system to respond to requests from HR staff, managers and employees on HR or Payroll policies, procedures, and tools
• Navigates on company’s systems and tools and explains their functionality
• Processes information, data, transactions, and letter related to HR or Payroll data
• Tracks customer contacts and inquiries in case management system
• Monitors case management system and reassigns tasks to appropriate teams
• Escalates necessary matters to policy owners for resolution
• Possesses strong interpersonal skills to successfully build productive relationships at all levels of the enterprise
• Conveys a professional, knowledgeable, helpful, and confidential approach
• Closely cooperates with other team members, subject matter experts, and a team leader to solve more complicated cases and foster a positive and supportive workplace culture

Qualifications:

• At least 1 year of experience in HR, Payroll, administration, document management, or customer service
• Proficiency with Microsoft applications
• Excellent spoken and written English
• Bachelor’s Degree or equivalent experience
• Numerical attitude/analytical skills
• Knowledge of HR or Payroll policies and processes
• Ability to handle sensitive and confidential data with discretion and integrity
• Communicative knowledge of German or Italian will be considered an asset

We offer:

• Rewarding employment - full-time employment with a salary that matches your qualifications
• Hybrid work model - enjoy the flexibility of working from home, with just 6 office days per month
• Flexible hours - start your day anytime between 7:30 and 10:00 AM
• Short Fridays - we work 6h on Friday
• Comprehensive benefits, including Lux Med medical care, psychological support, life insurance, My Benefit cafeteria system, Multisport card co-financing, and a car/bike park sharing system
• Co-financed holidays - enjoy “Wczasy pod Gruszą” for a well-deserved break
• Global projects - engage in exciting international projects
• Inclusive networks - join our diverse employee networks like Women’s Network, OneWorld, PRISM, Careers Network, Green Team, SpeakUp, Collectively, and more
• Continuous learning - participate in our Graduate Development Program, Learners’ Community, and self-learning platforms
• Language courses - enhance your skills with courses in English, German, and Polish

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are. Find out more about life at Jacobs.

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team at recruitmentpoland@jacobs.com.

Locations: