Administrative Support/ Receptionist - El Segundo, CA

Administrative Support/ Receptionist

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Jacobs is searching for a dynamic Administrative Support/ Receptionist to join our team in El Segundo, CA. In this role, you'll oversee the front desk and all activities surrounding the front reception area. You'll be the first point-of-contact and will meet and greet all incoming guests, ensuring that everyone is identified and provided a visitor's badge, and safety acknowledgement. Additional responsibilities include accounts payable functions, ensuring that all purchase requisitions are entered in a timely manner, resolving invoice issues, tracking of requisitions until received, and processing purchase card transactions. Responsible for general records management including accounts payable records. Daily management of the phone system and incoming phone calls to the front desk. Responsible for coordinating the electronic events calendar with the client regarding conference room availability and updating schedules as necessary; ensure the conference rooms are configured correctly, and necessary catering needs are ordered and delivered. This position interfaces with all departments at the ECLWRF, Corporate Procurement, Finance, and our client to accomplish tasks. Additional duties assigned as needed.

Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you – and deliver the world's most challenging Operations Management projects, together.

#ourjacobs #bia #omfs #challengeaccepted

Here's what you'll need:

• Three to Five years professional office experience required

• Experience working in a high-volume office setting

• High level of organization and detail-oriented

• Proficient with Microsoft Office (especially Word and Excel)

• Proficient experience with all office equipment (i.e. Fax Machine, Copy Machine, Postage Machine, Scanner, etc.)

• Valid CA Driver's license with no major infractions

Ideally, You'll Also Have:

• High School Diploma or equivalent preferred

• AA Degree in Business, Office Management, or a related field of study preferred

• Two years' experience in Accounts Payable desired

• One year experience with Accounts Payable software strongly preferred

Working Conditions:

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, one floating holiday, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $68,000.00 to $93,500.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on June 23, 2025. This position will be open for at least 3 days.

Qualified applicants with criminal histories will be considered for employment

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Locations:

El Segundo, California, United States

Los Angeles, California, United States