HR Coordinator, Jackson North Medical Center, Full Time

Job Title: Human Resources Coordinator

The Human Resources Coordinator is a professional working in the Human Resources Department. Employees in this classification are responsible for performing specialized Human Resources work, encompassing a variety of duties such as examining applications for employment and other duties primarily relating to recruitment and onboarding. Employees will perform various combinations of work depending on the nature of their assignment. This will have significant role in personnel administration and labor relations as well as direct and indirect involvement in collective bargaining. This position acts in a confidential capacity to assist department management. This position reports to department management. This position regularly analyzes and maintains confidential information pertaining to labor relations matters.

Responsibilities:

• Regularly responds to inquiries relating to employment opportunities.
• Assists employees and supervisors in completing various requests and provides instructions on proper usage of various systems.
• Responds to various requests from management and employees.
• Compiles reviews and updates information for weekly job posting within established time frames, following established procedures.
• Identifies, establishes, and maintains contact with colleges and university representatives, for clearance and/or rotational purposes.
• Assists, collects, and reviews new hire documentation and process documents as necessary.
• Manages required pre-employment verification processes including, but not limited to, physical examination, educational, and licensure/certification verifications.
• Ensures clearance prior to schedule start date.
• Refers qualified applicants to recruitment, advising supervisors of interviews and selections.
• Maintains documentation of all recruitment activity according to departmental guidelines.
• Monitors all hire activity and refers to recall list prior to recruitment for new vacancies.
• Updates vacancy report on database to reflect hiring activity and ensures overall accuracy of report.
• Develops and maintains effective working relationships with all hospital centers and department supervisors.
• Establishes a good rapport and professional working relationships with all department personnel and Internal/external customers.
• Maintains appropriate interdepartmental communications.
• Manages orientation of new hires in Recruitment Services.
• Performs special projects (blood drives, United Way, various committees, etc.).
• Assists other areas of the Human Resources Division as required to complete special projects and ensure appropriate service to customers.
• Maintains accurate and comprehensive knowledge of PHT guidelines and policies and applies them appropriately in all hiring activity.
• Demonstrates an understanding of the classification structure, pay system and relationships among different classes.
• Conducts exit interviews as required.
• Maintains strict confidentiality of personnel practices and other relevant personnel records/information used in collective bargaining and in grievance process.
• Performs all other related job duties as assigned.

Generally requires 0 to 3 years of related experience.

High school diploma is required.

Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.

Valid license or certification is required as needed, based on the job or specialty.

Physical Requirements: Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).

Environmental Conditions: Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).