Administrative Support Specialist, Long Term Care Center, Full - time, Days

Jackson Memorial Long-Term Care Center

Jackson Memorial Long-Term Care Center is a non-profit, 180-bed skilled nursing facility licensed by the state of Florida. JMLTCC is one of two skilled nursing facilities owned and operated by Miami-Dade County, Public Health Trust and Jackson Health System to assist Jackson Memorial Hospital with the timely discharge of patients who cannot be easily discharged from the hospital to home or other community nursing homes.

The Administrative Support Specialist is advanced in work involving administrative responsibility in the management of a central administrative division, an organizational unit, or a special program. Employees in this classification may perform a broad range of responsible duties in assisting departmental management in carrying out required administrative operations. Employees may be assigned varied duties such as cost analysis, budget preparation, expenditure control, purchasing, procurement and inventory work, the collection, manipulation and presentation of statistical data, report or grant proposal preparation, or planning, scheduling, reviewing and controlling the work of clerical subordinates. Based on responsibilities and/or staffing may regularly report to the department head. This position acts in a confidential capacity to assist or aid department management. The position will have a significant role in processing confidential information, which may be used in collective bargaining and in discussions concerning labor matters. The incumbent may attend management meetings and may be involved directly or indirectly around confidential management decisions.

Responsibilities include:

• Assists department in administrative support function, which includes managing appointments, scheduling meetings, special occasions, conferences, and other important matters.
• Maintains control of correspondence flow through the office, insures that deadlines are met, that all information distributed is complete, and assists in composing and responding to correspondence selecting the appropriate reply form.
• Regularly, directs, receives and screens telephone calls and visitors; and answers requests for information involving divisional activities and established policies and procedures.
• Assists clerical employees as questions arise concerning established procedures.
• Functions as office manager in requisitioning office equipment and supplies.
• Requisitions contract vendors for maintenance services and capital equipment.
• Maintains time, material and equipment rental cost accounts records for capital improvement and maintenance projects.
• Updates emergency notification, anniversary and hurricane information and plan report.
• Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise).
• Performs all other unit specific related job duties as assigned.

Experience generally requires 1 to 3 years of related experience. High school diploma is required. Valid license or certification is required as needed, based on the job or specialty.

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.