Office Manager - Student And Family Services

Office Manager – Student And Family Services

The Davenport Community School District is an EEO/AA employer. Salary: No degree: $20.03/hr minimum Associate's degree: $22.25/hr minimum BA Degree: $25.22/hr minimum

Duties & Responsibilities:

Provide administrative support by managing the Executive Director's calendar, including scheduling and coordinating meetings, email communication, handling travel arrangements, setting up conference calls, etc.

Assist in preparing and managing departmental budgets, expense reports, contracts, payroll, and financial documentation.

Record and distribute detailed meeting minutes with action items.

Provide leadership and support for the Student and Family Services Department, including the clerical team.

Coordinate the workflow of the Department clerical team to ensure efficiency and task completion.

Answers routine telephone and email inquiries regarding including, but not limited to Special Education, HR and Student and Family Services programs and procedures.

Assist Student and Family Services Directors with projects and initiatives.

Collaborate on support for Infinite Campus and State Reporting.

Problem solves solutions and find efficiencies.

Organize and facilitate professional development opportunities including preparing materials and managing time sheets for professional learning opportunities.

Creates and maintains multiple confidential and non-confidential files.

Communicate effectively and in a timely manner with a variety of stakeholders such as district staff, families, other local school districts, the Dept. of Education, and the AEA.

Develops and maintains several databases and generates reports.

Manages and maintains content for Department website.

Maintains staff absences in Time Clock along with time off requests.

Facilitates Department supported conference and travel arrangements.

Coordinates interview/hiring processes.

Serve as department representative on various committees and attend meetings as needed.

Maintain a professional personal appearance and conduct.

Adhere to board policies.

Perform other duties as assigned.

Physical Requirements of Position:

While performing the duties of this job, the employee is regularly required to sit for extended periods of time. Regularly required to reach with hands and arms. Regularly required to ascend and descend stairs. Occasionally lift and/or move up to 25 pounds.

Work Environment:

Noise level is quiet to loud. Work is indoors. Substance-free environment. Fast-paced atmosphere with constant contact with staff, or the public.

Special Qualification Desired:

Exceptional organization, time management, and multitasking abilities. Strong written and verbal communication skills. High level of professionalism, integrity, and discretion. Positive and proactive attitude. Ability to solve problems and make decisions. Highly proficient in Microsoft Office Suite and Google. Clear and effective communication. Project management skills.