Administrative Support Assistant 3

Administrative Support Assistant 3

The Iowa Department of Inspections, Appeals, and Licensing (DIAL) is seeking a highly motivated, skilled, solution-oriented, and enthusiastic professional to join our regulatory department and serve as an Administrative Support Assistant 3 at our central office near Valley Junction in Des Moines, Iowa. DIAL's mission is to achieve compliance through education, regulation, and due process for a safe and healthy Iowa. Our goal is to be an effective, efficient, and approachable regulatory agency. DIAL is a multifaceted regulatory agency charged with protecting the health, safety, and well-being of Iowans, and is comprised of eight core operational divisions: Administrative Hearings, Building & Construction, Health & Safety, Investigations, Labor/OSHA, Licensing, Workers' Compensation, and Administration. The Board Operations Bureau of the Professional Licensing Division is responsible for ensuring that the 26 professional boards it oversees are running efficiently and effectively for the safety of all Iowans. The Board Operations Bureau works closely with the Bureaus of Application & Renewal, Compliance, and Monitoring and works with aspects of the Division. The successful candidate will report to the Bureau Chief of Board Operations and will serve as the key person approving all public agendas for board meetings and ensuring the public has the legally required notice of all meetings. This position will also routinely facilitate board meetings by operating zoom and taking minutes for the board. A background demonstrating a high attention to detail and previous work with boards is desirable. This position will be located at 6200 Park Avenue in Des Moines.

The successful candidate for this fast-paced position is a motivated, organized, and detail-focused individual. Applicants should have a proven track record of completing tasks on a strict deadline, experience working with diverse populations, work well in a team environment and be a proficient communicator. Desired skills and abilities include:

• Excellent written and verbal communication skills
• Conducts business in a professional, courteous and approachable manner
• Displays high standards of professional and ethical conduct
• Detail oriented and committed to providing high quality service
• Ability to gain a working knowledge of all statutes, administrative rules, and professional standards related to board meetings
• Ability to work collaboratively with team members, supervisors, and both internal and external partners

You will be an integral member of our Investigations and Inspections administrative team, providing direct support to the agency's operations by:

• Approve all meeting agendas for the Division's boards
• Maintain and assume responsibility for DIAL's public calendar for board meetings
• Send electronic notices of board meetings to the general public through GovDelivery
• Procuring supplies for various boards
• Take detailed minutes of board meetings
• Manage Zoom and other technical matters for board meetings
• Update board websites as needed
• Provide answers to stakeholders and public members when they have questions related to DIAL’s various boards
• Communicate in a highly professional manner

When you join DIAL, you help to make Iowa safer and healthier, while enjoying an outstanding benefits package! In addition to providing a positive work environment, we offer a great compensation package for all our full-time employees, including:

• Robust benefits, including excellent health, dental, life and vision insurance
• Teleworking options after the first six months
• Generous paid time off, including vacation, paid holidays, and sick leave accrual
• Opportunities for professional development
• Flexible Spending Accounts for medical and dependent care
• Iowa Public Employee Retirement System (IPERS) Retirement Package
• Optional 401A plan with employer contribution
• Retirement Investors Club (Employer Sponsored Retirement Plan)
• Employee Assistance Program for support when you need it most
• Access to an on-site employee fitness center
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)
• For additional information on benefits click here

Excited to pursue the next step in your career? Apply today! Background check required. Minimum Qualification Requirements Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Two years of full-time work experience in general office, clerical, data entry/processing, or related work
• A total of two years of education and/or full-time work experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience
• Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1

For more information click on this link to view the job description.

01 Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

02 PLEASE READ CAREFULLY Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

03 Do you have two years of full-time work experience in general office, clerical, data entry/processing, or related work?

04 Do you have a total of two years of education and/or full-time work experience in general office, clerical, data entry/processing, or related work? Thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.

05 Are you a current permanent State of Iowa executive branch employee? IF YES - Do you have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1?

Required Question Employer State of Iowa Agency 427 Department of Inspections, Appeals & Licensing Address 6200 Park Avenue; Suite 1 Des Moines, Iowa, 50321