Accounts Payable/district Support (anticipated)

Accounts Payable/District Support (Anticipated)

Position Purpose: Provides administrative assistance and support to the District Office. Timely preparation of the district's accounts payable and other business operations with a high degree of responsibility, accuracy, discretion, and confidentiality, using independent judgment, in addition to methodical work routines necessary for the smooth and efficient operation of the office.

Essential Functions:

• Greet and assist visitors, providing a positive first impression of the District.
• Manage incoming calls.
• Maintain vendor profiles in the accounting software program (Software Unlimited) and ensure that proper documentation is in the vendor's file.
• Process purchase orders for the district.
• Serve as the first point of contact for staff and vendors seeking status on purchase orders and/or payments.
• Process all purchased items delivered to the District Office and mark them for distribution to the different buildings.
• Ensures all documentation is received from the vendor to ensure timely processing of payment.
• Prepares and processes payments in real time.
• Prints, processes, and mails checks for payment of invoices.
• Records and adds tuition payments for preschool students.
• Processes mail and other correspondence daily for the district.
• Reconcile district bank accounts monthly along with the Chief Financial Officer.
• Work with the Superintendent to prepare for various staff events.

Additional Duties:

• Performs other related tasks as assigned by the Superintendent and Chief Financial Officer.
• Participates in training, workshops, etc., as required for the purpose of conveying and/or gathering information required to perform job functions.

Travel Requirements: Travels to school district buildings and professional meetings as required.

Knowledge, Skills, and Abilities:

• Administrative and clerical procedures and systems, such as word processing, managing files and records, and office procedures.
• Strong written and oral communication and relational skills.
• Operate a variety of office equipment.
• Establish and maintain effective working relationships with staff, parents, and the public.
• Basic mathematical skills.
• Working independently, staying focused on tasks, and assuming responsibility for assigned projects and duties.

Physical and Mental Demands, Work Hazards: Works in standard office and school building environments.

Education: High School diploma or equivalent required. Post-Secondary degree or coursework in business, accounting, or finance is highly preferred.

Experience: Minimum of two (2) years of experience in Accounts Payable or an equivalent combination of training and experience. Knowledge of Accounts Payables, highly preferred.

FLSA Status: Non-Exempt