Temporary Campus Operations And Event Coordinator Support

Temporary Campus Operations And Event Coordinator Support

Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases. We're pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. With multiple marketed medicines and a leading pipeline in neurology, cardiology and select areas of high patient needs, we continue to drive innovation in RNA therapies in addition to advancing new approaches in gene editing to provide greater value to patients and are well positioned financially to deliver on our strategic goals.

At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence. We know that our success is a direct result of the exceptional talents and dedication of our employees.

With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team. We continue to invest time, money and energy into making our onsite, hybrid and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive.

We're building on our rich history, and we believe our greatest achievements are ahead of us. If you're passionate about the opportunity to have meaningful impact on patients in need, we invite you to apply and join us. Experience and contribute to our unique culture while you develop and expand your career!

Temporary Campus Operations & Event Coordinator Support

Summary:

We are seeking a high-energy, multi-talented, self-motivated individual to assist our collaborative Human Resources team. This individual will possess the ability to multi-task while being flexible, adaptable, and willing to work in a fast-paced environment. This individual will be responsible for planning, coordinating, and implementing activities in support of campus operations and report to the HR & Campus Operations Coordinator. This is approximately a 2-3 month assignment and is subject to change.

Responsibilities:

Administrative / Vendor Coordination:

• Respond to and route incoming requests related to:
• Business card orders
• Office supply orders (monitor stock, submit orders, confirm delivery)
• Printer support and repair requests (log service calls, follow up with vendors)
• Canteen / Avenue C inquiries and restocking
• Coffee service maintenance & restocking (Aramark)
• Janitorial service requests or issues (City Wide)
• Fitness center maintenance and equipment service (TechnoFit)
• Outpost meal delivery issues (SweetGreen)
• Check and report appliance issues (microwave, fridge, dishwasher, coffee machine); replace if necessary
• Lab coat orders, exchanges, and laundry pick-up/drop-off (UniFirst)
• Track F-A-S-T notifications for new hires that will need lab coat orders

Office Moves:

• Send Move Notices (who will coordinate with employee?)
• Update seating assignments in tracker/UGK
• Update nameplates, mailbox, and UKG record
• Coordinate with COA for:
• Office & cubicle move cleaning requests
• Submit/track work orders for repairs or adjustments using ticketing system

Event Planning & Support:

• Coordinate with Creative Services to approve digital ad with correct event details
• Contact and confirm caterers for upcoming events (menu, guest count, delivery/setup times)
• Purchase decorations and event supplies within budget
• Assist with decorating event space
• Serve as point of contact for catering service and entertainment (if applicable)
• Ensure event space is cleaned and reset
• Return or store decorations and reusable supplies
• Ensure event budget tracker is up to date

General Duties:

• Check Service Desk and Meeting & Event tickets regularly
• Monitor kitchen and restroom organization and par levels
• Flag urgent issues (tickets, email, Teams, etc.)
• Keep shared supply closets and storage areas organized
• Be available to assist with last-minute requests
• Ensure office spaces are generally clean and organized

Requirements:

• At least 2-3 years of related experience
• Ability to build trust broadly and maintain strict confidentiality
• Reliable with strong organizational skills and attention to detail
• Excellent oral and written communication skills
• Ability to multi-task and reprioritize work when urgent requests arise
• Ability to be productive and successful in an intense work environment
• Maintains a high level of customer service and a can-do attitude
• Proficient in Microsoft Office (Word, Excel, PPT, Outlook)
• Ability to effectively interact with individuals at all levels of the organization
• Ability to work independently, with minimal supervision
• Work onsite in Carlsbad, CA

The hourly pay scale for this position is $21.48 – $32.15 per hour

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.