Program Assistant - Electrical Engineering Technology

Job Title

Under direct supervision, this position provides support for the application, selection, admission, and registration of students in a Division of IRSC. Responsibilities include Answering the telephone and transmitting messages professionally; greeting students, parents, faculty, staff, and the public; assisting walk-in participants; and overseeing after-school tutorials.

Specific Duties And Responsibilities

• Initiate, schedule, and coordinate all Program appointments and meetings.
• Attend staff meetings with the Director, target school personnel, and program staff to plan and evaluate project operations.
• Make travel arrangements and event accommodations.
• Compose correspondence;
• Take minutes for various program and committee meetings.
• Plan and coordinate field trips and cultural programs.
• Transmit routine directives from the Program Director to personnel.
• Coordinate food and other purchases for activities and events.
• Provide bookkeeping and recordkeeping techniques.
• Open and distributing mail.
• Collect data using technology-based tools to report program metrics.
• Manage overall office effectiveness
• Coordinate student transportation, facilities and equipment needs.
• Complete other related duties and responsibilities as assigned.

Qualifications, Knowledge And Skill Requirements

• Associate in Science degree in Accounting Technology, Business Administration, Education, Human Services or related area.
• Minimum of two (2) years of classroom setting. Relevant office management preferred.
• Excellent telephone etiquette.
• Ability and willingness to learn policies and procedures related to relevant program objectives, including Education Department General Administrative Regulations (EDGAR) for compliance and administrative tasks.
• Proficiency in technology, including Microsoft windows, Excel, Access, and database applications.
• Effective oral and written communication skills,
• Strong attention to detail, sound judgment, and the ability to multi-task.
• People- oriented, self-motivated and able to work independently and collaboratively.
• Willingness to learn and maintain budget accuracy.
• Familiarity with Educational programs (e.g. Talent Search Program's Title 34, Code of Federal Registry, Part 643)
• Ability to work a flexible schedule, including weekend and evenings.
• Strong leadership, interpersonal and organizational skills.
• Working knowledge of local area (e.g. St. Lucie County, Martin County).
• Ability to empathize and work with individuals from culturally diverse backgrounds.
• Valid Florida driver's license.
• Experience working with disadvantaged and underrepresented students, parents, and adult populations.

Physical Demands

This position classifies the physical exertion requirements as light work involving lifting no more than 25 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.