Sales And Events Coordinator

InterContinental Indianapolis Sales and Events Coordinator

The InterContinental Indianapolis, brings urban luxury and timeless style to Monument Circle. The landmarked Illinois Building has been restored to feature 170 Modern Guestrooms, 17 Luxurious Suites, Lobby Lounge and a stunning Rooftop Bar with iconic views of Monument Circle. Explore our very own InterContinental® Hotels & Resorts – a truly international brand. Discover a modern, globally focused culture where world travelers feel at home. Live the InterContinental life. You'll find us in beautifully restored buildings and many exciting new developments. With 60 properties in the pipeline, our extraordinary world is set to expand. At IHG we promise to give colleagues… Room to Belong: Enable, Room to Grow: Enrich, Room to Make a Difference: Empower.

About the Sales and Events Coordinator Position

The Catering Sales and Events Coordinator will support the Sales, Catering, Events and Marketing team in servicing events throughout our hotel's function spaces and dining outlets. Responsible for assisting with event management for entertainment groups, small events services, and room block event services.

A Little Taste of Your Day-to-Day

Every day is different, but you'll mostly be:

1. Provide administrative and logistical support to the sales team, including preparing sales materials, presentations, and reports.
2. Assist in the preparation of proposals, contracts, and other sales-related documents, ensuring accuracy and timely delivery.
3. Coordinate site visits, hotel tours, and client meetings, ensuring all arrangements are handled professionally.
4. Manage and update sales databases, ensuring all client information and sales activities are accurately recorded.
5. Build and maintain strong relationships with clients, understanding their needs and ensuring their requests are handled efficiently.
6. Coordinate with other hotel departments (e.g., front office, catering, events) to ensure seamless service delivery for clients.
7. Process sales-related expenses and invoices in a timely and accurate manner.
8. Maintain organized filing systems and ensure all sales-related documents are readily accessible.
9. Serve as a primary point of contact for client inquiries, providing prompt, professional, and informative responses via phone, email, and in person.

Qualifications and Expectations:

College degree preferably in Hospitality, Marketing or Business. Strong written and oral English language skills. Prior hotel and/or events experience preferred. May be required to work nights, weekends, and/or holidays.

What You Can Expect From Us:

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including a full uniform, impressive room discounts and some of the best training in the business. Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives. IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our well-being framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace. So, join us and you'll become part of our ever-growing global family. The hourly pay range for the role is $23. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401k, and many other benefits to eligible employees.