Payroll Administrator (HR)

Payroll Administrator

Imperial Dade is the leading independently owned and operated distributor of foodservice packaging and janitorial supplies in North America. As a provider of customized supply chain solutions, we serve customers in many business-to-business market segments, including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines. Founded in 1935 and headquartered in New Jersey, Imperial Dade serves as a mission-critical partner to more than 120,000 customers through our footprint of 130+ branches.

Imperial Dade has a Payroll Administrator role available in Jersey City, NJ! Join a strong and continuously evolving group, helping to continue to grow our business. If you're eager for your next opportunity, Imperial Dade is a great place to take that next step.

As the Payroll Administrator, you will be responsible for managing and executing all payroll-related functions, maintaining employee records, and resolving any payroll discrepancies. In addition to handling payroll calculations and tax withholdings, you will also play a key role in preparing reports for management and maintaining up-to-date knowledge of labor laws and regulations. This role demands strong analytical skills, confidentiality, and the ability to thrive in a fast-paced environment.

Pay Range: $28.00 to $33.00 per hour

You Will:

• Process weekly and bi-weekly payroll for all employees, ensuring accuracy and compliance with applicable regulations
• Maintain payroll records and employee files, ensuring all information is complete and up to date
• Calculate and verify payroll changes, including new hires, terminations, bonuses, and raises
• Audit payroll data, including earnings, deductions, and tax calculations, before committing
• Process off-cycle payrolls, adjustments, and retroactive payments
• Respond to employee inquiries regarding payroll information, resolving discrepancies efficiently
• Prepare and maintain payroll reports for management review, including salary summaries and tax information
• Ensure compliance with federal, state, and local payroll regulations, including multi-state taxation and reciprocity
• Coordinate with HR and finance teams to ensure proper onboarding and offboarding processes regarding payroll
• Support year-end payroll activities, including W-2 processing and tax reconciliation

You Have:

• Proven experience as a Payroll Administrator or similar role, with a strong understanding of payroll procedures
• Experience in troubleshooting payroll discrepancies within a system with a strong understanding of payroll audits and payroll balancing
• Familiarity with payroll software and systems, such as ADP or QuickBooks, is essential. Experience with Dayforce is strongly preferred
• Strong knowledge of federal and state payroll regulations and compliance laws
• Excellent numerical ability and attention to detail to ensure accuracy in payroll processing
• Strong organizational skills, with the ability to manage multiple tasks and deadlines effectively
• Proficient in Microsoft Office Suite, particularly Excel, for reporting and analysis
• Excellent communication skills, both written and verbal, to interact effectively with employees and management

About Imperial Dade!

We offer a dynamic environment for our more than 7,500 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits (medical, dental, vision), a 401(k) program with company match, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team.

Imperial Dade is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors.

Our company is a Fair Chance employer, committed to providing opportunities for qualified individuals with past justice system involvement. We believe in assessing candidates based on their skills and experience. A conditional offer of employment will be contingent upon the successful completion of a background check, consistent with applicable federal, state, and local laws.

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.