People & Operations Associate | Personalized Medicine | Deep Tech | Healthtech Startup

People & Operations Associate | Personalized Medicine | Deep Tech | Healthtech Startup

Hello!

Are you the kind of person who loves connecting with people, keeping things organized, and making sure everyone around you feels supported?

We're looking for a People & Operations Associate | Personalized Medicine | Deep Tech | Healthtech Startup to join our dynamic team on a mission to revolutionize personalized medicine.

In this role, you'll be at the heart of our company, acting as the go-to person who keeps our operations running smoothly, supports our team, and helps build an inspiring workplace culture.

What you'll do

Office & Operations

• Keep our office running smoothly: from ordering supplies to making sure everyone has what they need to do their best work.
• Manage purchasing, tracking, and invoicing for lab and office supplies.
• Coordinate with suppliers in Portugal and the UK and handle import/export logistics.
• Keep an eye on inventory and make sure everything stays organized.
• Help with travel arrangements, scheduling, and general administrative support.
• Support the optimization and automation of operational processes, helping us work more efficiently as we grow.

People & Culture

• Support our recruitment process: tracking applications, scheduling interviews, and helping candidates have a great experience.
• Welcome and onboard new team members so they feel part of the team from day one.
• Help plan internal events, team activities, and small celebrations that make work more fun.
• Keep internal communication clear, friendly, and engaging.

Leadership Support

• Assist senior leadership with scheduling, meeting prep, and day-to-day coordination.
• Jump in wherever needed to make sure things run efficiently.

What we're looking for

Fluency in English and advanced in Portuguese

At least 1 year of experience in an administrative, HR, office management or operations-related role.

A people person: approachable, organized, and great at communication.

Someone who enjoys keeping things in order and helping others do their best work.

Comfortable working in a fast-paced, ever-changing environment.

Proactive and reliable - you don't wait to be told what to do.

Excited to learn, grow, and be part of a company that's making a real difference.

Genuine interest in working at a startup, thriving in a fast-paced, dynamic environment, and contributing to a growing company.

Why you'll love working with us

You'll be part of a mission-driven team bringing deep tech to healthcare.

You'll work closely with everyone - from scientists to leadership - and see the impact of your work every day.

You'll get lots of variety, ownership, and opportunities to learn.

You'll help shape the culture of a growing startup - and have fun doing it.