Payroll Representative (human Resources Representative)

Payroll Representative (Human Resources Representative)

The Illinois Department of Early Childhood (IDEC) is seeking to hire a Payroll Representative within the Division of Human Resources, overseeing the accurate and efficient administration of payroll operations. The position involves following procedures to ensure compliance with Agency and State-wide Policies and Procedures, Personnel Code, Rules, Pay Plan, Collective Bargaining contracts as they apply to time and pay. The role involves collaboration with Office of the Comptroller, Department of Central Management Services (CMS), State Employees' Retirement System, and other entities concerning payroll matters. Apply today to join a team committed to making Illinois the best place in the nation to raise a family! Illinois Department of Early Childhood offers a robust benefit package including:

• Monday-Friday schedule
• Health, life, vision, and dental insurance
• Paid Parental leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually (10-25) paid vacation days (based on years of service)
• Employees earn (3) paid personal days (pro-rated based on start date) (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions Under direction of the Payroll & Timekeeping Program Manager, serves as the Payroll Representative for the Illinois Department of Early Childhood (IDEC). Serves as a liaison and the main point of contact for all payroll related inquiries. Performs professional duties relating to retirement functions for IDEC employees. Develops, maintains, and composes various written and/or statistical reports and correspondence for the Payroll & Timekeeping Unit. Serves as a backup for timekeeping. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college. Requires one (1) year of professional human resources experience, or satisfactory completion of an approved training program.

Preferred Qualifications Prefers two (2) years of professional work experience handling complex payroll operations for a state, federal, or private entity. Prefers two (2) years of experience using human resources and payroll systems [e.g., Systems, Applications, and Products (SAP), Illinois Management Systems for Human Resources (IMSH), Personnel Examination and Eligibility Records System (PEERS)] and Microsoft Office Suite (Excel, Outlook, and Word) to generate written and statistical reports, dashboards, cost center summaries, and audit-ready documentation that support payroll planning and fiscal oversight and ensure compliance with Central Management Services (CMS) rules, using Microsoft Office Suite, graphs, and charts. Prefers two (2) years of experience gathering data in order to formulate reports. Prefers two (2) years of experience handling confidential information/documents and following confidential guidelines and procedures. Prefers two (2) years of professional experience managing and reconciling employee transactions, including promotions, transfers, salary adjustments, garnishments, deductions, leave balances, and direct deposit setup, while maintaining confidentiality and accuracy across multiple systems and pay periods. Prefers two (2) years of experience providing professional human resources related assistance to higher level human resources staff.

Conditions of Employment Requires the ability to successfully pass an agency criminal history check through the Illinois State Police Requires the ability to work from the office regularly. Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires ability to use agency-supplied equipment (e.g., laptop, monitor, personal computer, telephone). Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

About the Agency The Illinois Department of Early Childhood (IDEC) was signed into law in June of 2024 with the focus of making early childhood education and care services simpler, better and fairer for families with young children across the state. During fiscal years FY25 and FY26, IDEC will be working through transitioning data, programs and services from three state agencies – the Department of Children and Family Services (DCFS), Illinois Department of Human Services (IDHS), and the Illinois State Board of Education (ISBE), – to IDEC in order to be fully operational by July 2026. Illinois strives to be the best state in the nation to raise a family with young children and IDEC is committed to continue putting children and families center while reducing complexities and finding efficiencies in the system and advancing equity.

Work Hours: Monday - Friday 8:30am-5:00pm

Headquarter Location: 313 S 6th St, Springfield, Illinois, 62701

Work County: Sangamon

Email: dec.jobs@illinois.gov

Posting Group: Office & Administrative Support

Application Instructions Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com