Management Support Specialist

Commander's Support Staff Personnel Programs Manager

The primary purpose of this position is to serve as the Commander's Support Staff (CSS) Personnel Programs Manager, providing direct technical/advisory support to the HQ Squadron Commander, First Sergeant and supporting over 1,600 active duty and IMA personnel on military personnel programs.

Responsibilities include:

• Program analysis and overall management and direction of personnel programs within the Commander's Support Staff (CSS) on behalf of the HQ Section Commander and First Sergeant.
• A wide variety of record management utilizing SharePoint and Enterprise Information Management (EIM), updating existing program databases, and informational duties in support of the organization's programs, functions, and projects.
• Executing the Quarterly and Annual Awards Program.
• Developing, publishing, and distributing guidance on format and criteria for award submissions.
• Processing all evaluation, Officer & Enlisted within myEval.
• Producing all enlisted/promotion board records for the Enlisted Forced Distribution Panels (EFDP) and the Stratification process.
• Point of Contact for Major Command Functional Managers.
• Developing, publishing, and distributing guidance on repositioning inbound military members prior to arrival for intra-command moves.
• Preparing written correspondence and other documentation.
• Drafting or preparing a variety of documents to include newsletter items, responses to routine inquiries, reports, letters, and other related documents.

Requirements include:

Conditions of Employment:

Qualifications: In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

For GS-09 Specialized Experience: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience include:

• Applying human resources/personnel management principles, concepts, and practices to accomplish work.
• Gathering data and identifying significant factors in order to determine appropriate solutions from a number of possible alternatives.
• Utilizing a variety of office automation programs and/or electronic databases in the establishment/management of electronic personnel information files.

OR Education: Successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D. in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: You must submit copies of your college transcripts.

OR Combination of Experience and Education: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of transcripts.

Federal Time-In-Grade (TIG) Requirement for General Schedule (GS) Positions: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

For GS-11 Specialized Experience: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems. Examples of specialized experience include:

• Facilitating the execution of personnel actions related to accessions, assignments, awards/decorations, evaluations, leave request, retirements, and duty status.
• Preparing packages associated with awards and/or promotions for board member review/scoring.
• Providing guidance to management and staff regarding regulations, policies, and/or procedures related to personnel management programs.

OR Education: Successfully completed a Ph.D or equivalent graduate degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: You must submit copies of your college transcripts.

OR Combination of Experience and Education: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of transcripts.

Federal Time-In-Grade (TIG) Requirement for General Schedule (GS) Positions: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

Knowledge, Skills, and Abilities (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities, and/or competencies in the following areas:

• Knowledge and broad understanding of missions, objectives, and operating programs and their impact on Command military personnel management programs.
• Knowledge of laws, regulations/instructions, precedents, policies, and procedures related to Air Force personnel.
• Knowledge of program management activities as they apply to personnel management and automated information management system development, fielding, and maintenance.
• Knowledge of the methods and techniques of fact finding, analysis, and resolution of complex problems and the development of action plans to solve problems.
• Knowledge of network security environment, standard network operating system service and support sharing, advanced configuration of internet browsers, electronic mail, and website design to maintain and update existing systems.
• Skill in oral and written communications, including briefings and presentations. Ability to apply laws, regulations/instructions, precedents, policies, and procedures.

Part-time or Unpaid Experience: Credit will be given for appropriate unpaid and/or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Volunteer Work Experience: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge, and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education: If using education to qualify, if position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

Foreign Education: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional Information:

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Direct Deposit: All federal employees are required to have direct deposit.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 3