Fleet Operations Coordinator

Fleet Operations Coordinator

The primary responsibility of the Fleet Operations Coordinator is to manage the Fleet Manager inbox, addressing inquiries and following up with drivers and a third-party fleet management vendor. This role involves ensuring alignment on service agreements, monitoring fleet operations, and overseeing vehicle performance, safety, and maintenance to ensure compliance and optimal functionality.

Responsibilities:

• Manage the Fleet Manager inbox for inquiries and follow up with drivers and the fleet management vendor.
• Ensure alignment on service agreements, performance metrics, and compliance with company standards.
• Monitor daily fleet operations, addressing issues related to vehicle performance, safety, and maintenance.
• Continuously monitor fleet vehicles, including long-term rentals, vehicles on order, and vehicles in storage.
• Ensure new hires are assigned a vehicle and monitor vehicle deliveries with drive service.
• Ensure vehicles are picked up timely from terminated staff.
• Communicate and partner with the fleet management company, Payroll, Finance, Accounts Payable, Sustainability, Occupational Health, EH&S, and Staff Relations.

Essential Skills:

• 3+ years of experience in an operational capacity within the pharmaceutical industry, such as a Coordinator or Project Manager.

Additional Skills & Qualifications:

• Experience with fleet registration and compliance within the pharmaceutical industry is a plus.
• Detail-oriented with exceptional attention to detail and focus on safety, cost management, and operational efficiency.
• Outstanding interpersonal skills with the ability to build strong relationships with internal teams and external vendors.
• Excellent verbal and written communication skills with strong presentation abilities.

Work Environment:

This role offers a mostly remote working environment with a hybrid schedule. The position is based in Deerfield, IL. Onsite presence is required on Tuesdays and Wednesdays, with a flexible third optional onsite day. Remote work is available for two days per week, with standard hours from 8:00 AM to 5:00 PM.

Pay and Benefits:

The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline:

This position is anticipated to close on Aug 29, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.