Executive Assistant, Sales - IFS Cloud

Executive Assistant, Sales - IFS Cloud

IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we're flexible, we're innovative, and we're focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society's greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We're looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we'll help you make your moment. Join Team Purple. Join IFS.

Job Description

Provides high-level administrative support to Senior VPs of Sales, with responsibilities such as managing calendars, overseeing email and inbox communications, and coordinating meetings with internal and external stakeholders.

• Liaising with senior internal and external stakeholders
• Ensure supported executives are on time and well-prepared for meetings and events
• Act as a liaison and first point of contact on behalf of senior executives, managing requests, prioritizing communications, and ensuring efficient information flow
• Main point of contact for queries for the Department
• Preparation and editing PowerPoint presentations, Excel spreadsheets and Word documents
• Process invoices and raise expenditure requests when necessary
• Review and approve expenses in accordance with Company Policy and holiday requests from direct reports.
• Weekly reporting as required
• Organizing complex diary and travel itineraries
• Undertaking projects on a regular basis.
• Comfortable with being available outside normal office hours should the need arise.
• Manage some ad-hoc personal tasks such as bookings, invoices, and general administration.

What We're Offering

• Salary Range: $65,000 to $90,000 plus up to 10% bonus potential
• Flexible paid time off, including sick and holiday
• Medical, dental, & vision insurance
• 401K with Company contribution
• Flexible spending accounts
• Life insurance and disability benefits
• Tuition assistance
• Community involvement and volunteering events

Qualifications

• Educated to a degree level or similar
• A minimum of five years' experience in a similar PA/EA position
• Experience of working in the software/technology industry an advantage
• A knowledge of Finance/Operations at a senior level is strongly preferred
• Excellent written and verbal communication skills
• Competent with Microsoft Office packages, particularly Word and Outlook
• Experience of supporting remote, global leaders is strongly preferred
• Ability to manage multiple tasks in a timely manner

Personal skills and qualities:

• Uses initiative with minimal supervision
• Dedicated to the quality and accuracy of projects from inception to completion
• Reliable, trustworthy and ability to maintain confidentiality at all times
• Can manage a heavy workload with strict deadlines
• Excellent organizational skills with the ability to priorities, multi-task and co-ordinate workloads and work under pressure to meet deadlines
• Good time management skills
• Flexible and willing to take on ad-hoc tasks
• Comfortable working independently and as part of a team

Technical skills:

• MS Office applications – excellent level
• Good IT skills and the ability to produce reports and manage data
• MS Office
• Social media applications (Internal use)

Additional Information

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer