Administrative Operations Assistant

Administrative Operations Assistant

If you're looking for a special place to build or grow your career, you've found it. Whether you're an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Overview: IDEX Corporation is seeking an Administrative Operations Assistant to provide advanced administrative support to the Pneumatics Platform Leadership Team. This role plays a critical part in ensuring smooth daily operations, maintaining an organized work environment, and supporting workflow optimization. A key focus of this position is supporting HR administrative functions, including recruitment and training coordination, candidate experience, and cross-departmental HR initiatives.

Job Duties & Responsibilities:

General Administrative Support:

• Manage Leadership Team members administrative tasks to maximize their efficiency.
• Perform complex administrative functions, including:
  • Planning and scheduling meetings and business-related events.
  • Coordinating domestic and international travel
  • Manage expense reports
  • Handling email and mail correspondence
  • Preparing presentations and reports
  • Facilitating virtual meetings (MS Teams)

HR Administrative Responsibilities:

• Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.
• Assist with phone screenings for entry-level roles across the platform.
• Coordinate interview logistics, including travel arrangements and meeting schedules.
• Support onboarding activities and documentation as appropriate.
• Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.
• Assist with HR-related reporting, data entry, and project coordination.
• Provide backup support for HR team members during peak periods or absences.
• Provide onsite HR support to hourly and salaried employees
• Provide leadership training support in terms of logistics, training material preparation and training program coordination
• Assist with special projects and provide backup support as required.
• Manage local events as per business needs

Leadership Team Support:

• Manage Leadership Team calendars, resolve scheduling conflicts, and prioritize strategically.
• Anticipate deadlines and ensure timely follow-up on key deliverables.
• Exercise discretion and judgment in managing office responsibilities during Leadership Team absences.
• Route and respond to correspondence appropriately, maintaining confidentiality.

Basic Qualifications:

• 3+ years of experience supporting senior leadership in an administrative capacity
• Experience booking domestic and global travel, managing calendars, and preparing expense reports
• Professional office experience, HR-related experience strongly preferred
• Proficiency in MS Outlook, Word, PowerPoint, Project, Excel, and Visio
• Strong organizational and planning skills and ability to maintain confidentiality
• Independent problem-solving and solution implementation with minimal supervision
• Customer-focused mindset with a positive, professional, and self-motivated attitude
• Ability to multitask and prioritize effectively
• Excellent interpersonal and communication skills across all levels
• Advanced administrative and technology skills developed through progressive experience
• Attention to details

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at lfcareers@idexcorp.com for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.