Administrative Assistant 1 - Veterans Services

Administrative Assistant 1 - Veterans Services

Idaho Division of Veterans Services- Caring for America's Heroes

Applications will be accepted through closing date at 4:59 pm MST. The Idaho Division of Veterans Services (IDVS) is currently seeking a motivated individual for an Administrative Assistant 1 position located at the Office of Veterans Advocacy (OVA) in Lewiston, at 2604 16th Ave. Suite A. This position will perform a wide variety of administrative support functions, to include applying detailed program knowledge in developing and/or maintaining program records systems, collecting information, preparing reports and providing liaison support between management, other organizational units, and external customers. The ideal candidate will have strong customer service skills, attention to detail and oral and written communication skills.

We offer employee benefits beyond compare:

• Excellent low-cost Health, Dental and Vision insurance
• Participation in one of the nation's best state retirement systems PERSI Retirement
• Generous vacation and sick leave accrual beginning as soon as you start.
• Paid parental leave.
• Eleven paid holidays a year.
• Multiple retirement plans, including an optional 401k & Deferred Compensation plans.
• Group Life Insurance/Disability Insurance/Supplemental Life Insurance
• Employee Assistance Program
• Flexible Spending Accounts
• Wellness programs.
• Robust ongoing training opportunities.

Example of duties:

• Greet and assist customers.
• Compose letters, correspondence, and memos requiring independent judgment as to content.
• Compile and analyze information from a variety of sources to prepare reports.
• Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Schedule and coordinate arrangements for meetings and conferences.
• Act as a liaison between their organizational unit and external customers.
• Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
• Monitor budgets and prepare financial transactions.

Minimum qualifications:

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception
• Gathering and compiling data
• Balancing and coordinating a workload for multiple projects
• Experience: interpreting, applying and explaining complex information such as regulations, policies or services
• Independently solving problems/performing liaison activities in a work setting
• Coordinating activities requiring complex arrangements

EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] . Preference may be given to veterans who qualify under state and federal laws and regulations.