Program Service Assistant, Nephrology

Program Service Assistant

Right now we are looking for a Program Service Assistant to work with our Nephrology Program, Outpatient Cardiology, and Respiratory Therapy Services.

Employment Status: Permanent Full-time

Reporting Relationship: Program Director, Nephrology, Outpatient Cardiology, and Respiratory Therapy Services

Location: Humber River Health - Wilson site

Hours of work: Days, occasional evenings/weekends Employee Group: Non union

Position Responsibilities:

• Coordinates the operational and business matters of the Programs
• Identifies, coordinate, analyze and communicate key Program matters and critical issues in a timely manner and in accordance with hospital established processes
• Prioritizes action items requiring Director’s attention through scheduled briefings with the Director and preparation of reports of priority projects.
• Develops processes for issues management to ensure timely response to incoming requests/issues from internal and external stakeholders
• Redirects communication within the hospital when receiving information as the point person for the Programs
• Provides strategic support to advance the priorities of the Programs portfolio
• Establishes meaningful relationships with peers, colleagues, and multiple internal and external stakeholders that will advance the Programs portfolio
• Disseminates information identified as critical for the advancement of policy formation, process development and enhancement of public communications within the portfolios and with the Ontario Renal Network and external partners (i.e. LHIN/MOHLTC)

Qualifications:

• 3 years of recent experience providing senior administrative support in a health care setting
• Graduate of a recognized post-secondary education in Business Administration, or related field, preferred
• Has extensive knowledge of hospital processes, as well as legislation, policies, and procedures that affect hospitals
• Utilizes high level of judgment and discretion when dealing with confidential or sensitive matters
• Has a high degree of attention to detail to ensure accuracy in deliverables
• Creative, resourceful and flexible
• Excellent communication, time management, and interpersonal skills
• Demonstrates commitment to ongoing learning
• Works independently and in a team environment
• Adapts to changing priorities and manage change involving multiple stakeholders effectively
• Maintains a positive attitude and strong work ethic while managing competing demands
• Completes a multitude of tasks simultaneously within targeted timelines in an organized and efficient manner
• Demonstrated regular, punctual attendance
• Demonstrated commitment to patient safety and the provision of the best possible patient care
• Demonstrates experience in producing printed/electronic publications and other departmental communication
• Interested applicants will be asked for a portfolio of their work: 1. Slide Deck 2. Newsletter 3. Communication Poster
• Has a typing speed of 60 WPM
• Extensive knowledge of Microsoft Word, Excel, PowerPoint, Visio, Windows, MS Project, Internet and Outlook
• Intermediate MS Access knowledge an asset
• Excellent attendance and discipline free record required.

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto's Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows with our unwavering commitment to Staff, Physician and Volunteer engagement. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.

Attracting and retaining a workforce that represents the diverse communities surrounding Humber River Health, is a priority. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.

Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

Accommodations are available throughout the recruitment process as well as during employment at Humber River Health. Please direct any accommodation requests to our recruitment team.