Department Assistant II - Engineering

Join a Market Leader

At Hovione, we help partners turn scientific innovation into medicines that reach patients around the world. For more than 65 years, we have connected science and technology to scale complex ideas into high-quality and innovative solutions that truly make a difference.

As an international Contract Development and Manufacturing Organization (CDMO), we support the development and manufacture of drug substances, intermediates and drug products across the full life cycle. We are globally recognized for our leadership in specialized technologies such as Spray Drying and Continuous Tableting. But what truly sets us apart is not just what we do — it is how we do it: with purpose, care, collaboration and a deep commitment to doing the right things right.

Our people are the reason for our success. We are a global and diverse team of more than 2,600 team members across Europe, the USA and Asia, bringing together different experiences and perspectives to help our partners to overcome complex challenges. We believe that an inclusive environment — where everyone, regardless of background, identity or ability, is respected, heard and empowered to contribute — is essential to drive innovation, ensure quality, and secure long‑term sustainable success.

And as we grow, so do the opportunities for our people to develop, broaden their perspectives and build meaningful careers. Because at Hovione, better starts with those who choose to make a difference every day. Will you be one of them?

You Will Be Responsible To:

Provides administrative support to employees or groups in the organization. Uses standard and/or advanced business software applications (e.g Microsoft Office, SAP, documentation control, analytical software). Acts as key user for area specific tools. Prepares technical reports, document or indicators based on specialized documents. Updates planning and communications in support of decisions made.

• Understand policies, procedures and workflows of department, having some technical knowledge.
• Participate in reports for the department, collecting, assembling and summarizing information, as well as preparing specific output elements (charts, graphs, tables).
• Act as key user for specific area software or tools, preparing and delivering training, managing accesses and supporting others.
• Follow established procedures and processes, with the ability to interpret instructions.
• Maintain an open communication with colleagues, identifying and reporting any production, HSE, quality or other issues to management according to the required processes
• Act as a subject matter expert to less experienced colleagues
• Ensure facility activities are carried out in compliance with all GMP, legal and HSE regulations and applicable standards in the country of operation, complying with and enforcing all Hovione processes and good practice
• Carry out assigned tasks and duties in a safe manner, in accordance with instructions, and to comply with environmental, health & safety rules/procedures, regulations and codes of practice.

We Are Looking To Recruit A Candidate:

• Academic or vocational qualification or relevant work experience with comparable setting.
• Experience of working in an administrative environment (mandatory).
• Experience of working in a similar department.
• Formal knowledge or experience of working with process systems utilized.
• Good working knowledge of systems and processes.
• Numerical capability for simple arithmetic.
• Computer literate (Microsoft Office tools).
• Clear and open communication skills (written and verbal).
• Competent (written and verbal) English (highly desirable).
• Must have the Knowledge, Experience and Skills to conduct their tasks in accordance with the rules and procedures set down.

Hovione is a proud Equal Opportunity Employer

Inclusion and diversity are key to us. We are committed to creating an inclusive recruitment experience and welcome applications from all qualified candidates. If you require any reasonable accommodation or support during the application or interview process, please contact us, and we will be happy to assist.

Notice to Agencies and Search Firms Representatives Hovione does not accept unsolicited résumés from agencies or search firms for this job posting. Any resumes submitted to Hovione by a third-party agency or search firm without a valid written and signed search agreement will become the sole property of Hovione. No fees will be paid if a candidate is hired for this position as a result of an unsolicited referral. Thank you for your understanding.