CA Services Coordinator - Mission Critical

Construction Administration Project Support

Supports teams using a wide range of professional skills from project set-up to project close-out by performing CA tasks and acting as project liaison between the CA staff, owner, consultant and contractor. Highly organized and motivated to take initiative in supporting company operations and teams.

Responsibilities

• Acts as project liaison between the CA Staff, Owner, Consultant, Contractor and project database Help Desk
• Maintains use of various web base databases to perform CA tasks
• Sets up projects in Newforma, creates Project Directories & Project Information form
• Creates indexes and uploading drawings and specs into Newforma
• Maintains current drawing sets and specs in Newforma
• Distributes and uploads Construction Documents
• Provides Newforma support to teams for confidential and time sensitive material
• Assists with Construction Document preparation
• Checks Pay Apps for accuracy
• Participates in team meetings to discuss project issues, design and technical issues and coordination with other disciplines and takes meeting minutes as needed
• Assists with coordinating packages to be sent out electronically and/or courier service as needed
• Assists with processing Construction Administration expenses
• Scans, distributes, and archives appropriate resources for knowledge sharing
• Trains staff in Newforma duties as needed
• Assists with project close-out

Qualifications

• High school education; college level preferred
• Typically with 5+ years of related experience
• Proficient in MS Office Suite, including Outlook, Word, Excel and Teams preferred
• Knowledge of Vision preferred
• Knowledge of Bluebeam and Newforma preferred
• Strong interpersonal skills and the ability to interact with all levels of staff
• Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
• Ability to communicate in a clear, concise and professional manner both verbally and in writing
• Ability to proactively problem solve and collaborate on innovative solutions
• Ability to work in team environment
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
• Ability to work on multiple projects at the same time
• Ability to effectively meet deadlines at expected quality