Sr Medical Secretary - Cardiology - Full Time (40hrs) - Detroit

Sr. Medical Secretary

Under general supervision from the Division Head of Cardiology and the Regional Director of the Heart & Vascular Services Line (HVSL), the Senior Medical Secretary provides high-level administrative and medical operations support. This role requires strong organizational skills, the ability to manage multiple priorities, and a working knowledge of medical terminology and processes in a clinical environment. The Senior Medical Secretary will handle sensitive and confidential information, manage complex schedules, coordinate requests across multiple areas, and ensure efficient day-to-day operations for leadership within the division.

Key responsibilities include:

• Provide secretarial and administrative support to the Division Head of Cardiology and Regional Director of HVSL.
• Manage calendars, coordinate meetings, and schedule appointments across multiple providers and leaders.
• Prepare, process, and track payment requests and related financial documentation.
• Handle correspondence, reports, and presentations with accuracy and professionalism.
• Gather and analyze data from multiple sources to prepare specialized reports.
• Serve as a primary point of contact for internal and external inquiries, ensuring confidentiality and professionalism.
• Maintain and organize records, files, and documentation.
• Assist with operational needs across the division, including supply ordering, billing functions, and other administrative processes.
• Support leadership in coordinating projects, initiatives, and communications.
• May oversee and provide guidance to lower-level clerical staff.

Why join us? This is an exciting opportunity to support leadership in one of the most critical areas of healthcare, providing direct impact on operations and patient care within the Division of Cardiology and HVSL. You'll work closely with top physicians and administrators, gain valuable healthcare operations experience, and play a key role in supporting the mission of advancing cardiovascular care.

Education & experience required:

• High School Diploma or GED equivalent required.
• Completion of a one (1) year certificate program from college or technical school with at least three (3) years of office experience; OR five (5) or more years of related secretarial experience in an office setting.
• Previous medical office or healthcare experience required.
• Experience scheduling appointments and maintaining calendars is required.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of medical terminology required.
• Demonstrated ability to multitask and prioritize in a fast-paced environment.
• Strong interpersonal and communication skills with the ability to handle sensitive and confidential matters.
• Analytical and problem-solving skills to prepare reports, resolve issues, and support leadership needs.

Preferred qualifications:

• Previous experience supporting physician leadership or senior-level executives in a healthcare environment.
• Experience with electronic medical record (EMR) systems.
• Demonstrated ability to coordinate across multiple teams and departments.