Administrative Secretary - Dept Of Pathology - 40 Hrs - Days -

Admin Support (Non-Clinical)

Under direct supervision from a leader on the Leadership Salary Plan grade up to and including M07, performs secretarial duties such as typing routine correspondence and forms, maintaining files, distributing mail, and so forth. Work is planned and checked by supervisor. Uses discretion and judgment when screening visitors and telephone calls, making necessary grammatical or spelling changes in correspondence, and organizing own work load to meet established priorities.

1. Types memos, correspondence, reports and various routine forms, and makes changes in grammar, punctuation or spelling as needed. Organizes workload to comply with deadlines and established priorities.

2. Maintains non-complex departmental record keeping and filing systems, including records related to personnel, payroll, attendance, work and purchase orders, and so forth.

3. Receives and screens visitors and telephone calls and notifies appropriate personnel or records messages. Responds to general inquiries concerning department/unit activities and operations by relating to established policies and procedures.

4. Maintains department calendar. Schedules meetings and appointments. Makes routine travel or conference arrangements as necessary.

5. Opens, sorts, records and distributes mail.

Education/Experience Required:

• Requires a high school diploma or G.E.D. equivalent.
• One (1) year of experience within an office setting preferred.
• Literacy and experience working with Microsoft Software Programs required.
• Previous experience scheduling appointments/maintaining calendars preferred