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Office Administration Support (1 Year Contract)
Provide comprehensive admin support across Cork offices, handling reception, travel, and purchasing
Cork, Munster, Ireland
4 hours agoBe an early applicant
HedgeServ
Provides fund administration, middle-office, and technology services to hedge funds, institutional investors, and other alternative investment managers.
1 Similar Job at HedgeServ
Hedgeserv Admin Support Role
The admin support team is responsible for ensuring the smooth, day to day running of the office including reception area, meeting and greeting visitors and carrying out general administration duties. The role is located in Cork and, working as part of the wider team, provides support to all office locations. This role supports all activity from assisting employees, visitors and vendors including but not limited to general reception duties, booking and managing meeting rooms, supervising all visitors and carrying out all office administration duties.
Key accountabilities of the role include:
- Reception:
- Answering all calls to direct line and transferring to appropriate internal contact.
- Meet and greet at reception all visitors and clients to the office
- Ensure meeting rooms are prepared in advance of meetings and refreshments where required are available for meetings
- Supervise daily deliveries ensuring all receipts and dockets are retained
- Manage incoming post, couriers and distribute to appropriate teams
- Manage external post and courier services, updating daily logs
- Maintain all logs and backup supporting the office administration function.
- Admin Support:
- Provide support as required by the Office Administration team including monthly scanning, record keeping, raising and following up on POs – maintaining logs relating to POs, offsite storage and travel.
- Booking of travel and accommodation for employees
- Ordering and maintaining stationery and equipment supplies
Pre-requisite knowledge, skills and experience:
- Relevant experience is not necessary but is an advantage
- An enthusiastic person who can cope under pressure to work in our busy office
- Excellent oral and written communication skills
- Highly organized and flexible
- Computer literate and with strong Microsoft Excel skills
- Full training will be provided
About HedgeServ
Provides fund administration, middle-office, and technology services to hedge funds, institutional investors, and other alternative investment managers.