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Facilities Project Manager

The Facilities Project Manager is responsible and accountable for the effective planning, performance and implementation of renovation projects, the on-going performance of furniture and furniture systems, and coordination of facility management efforts in such a manner that existing functions are properly located and documented. The individual in this position shall cooperate, communicate and resolve to function in concert with the Associate Vice President of Facilities, the Director, Facilities Engineering Services and Manager, Facilities Quality Control to assure the continued safe use and functioning of all Eskenazi Health facilities, with a focus on transforming all facilities to support safe, efficient and effective patient care and staff work environments that achieve regulatory, quality, financial and operational management goals as may be established. From time to time this position shall perform limited administrative support duties to the Facilities leadership team.

Leadership and Communication:

• Acts with honor and integrity that is congruent with our mission statement; Advocate, Care, Teach and Serve
• “Rounds for Outcomes” with key customers to build and maintain effective and healthy work relationships; staff, physicians, external vendors and partners, senior leaders
• Applies architecture and engineering principles in order to create facilities in concert with Hospital's goals and objectives
• Creates space program requirements and project specifications in order to specify materials/equipment for solicitation of competitive bids and/or successfully negotiation for design and construction projects
• Aids in preparation of reports on construction progress, project financial performance, and construction related performances as required
• Makes qualitative decisions in emergency situations relating to hospital procedures and interests
• Stays informed of new developments in health care facilities, equipment, construction methods and materials
• Interfaces with vendors, contractors, architects, consultants pertaining to facilities equipment and materials, and with state/city agencies, Joint Commission and Indiana State Department of Health for regulatory compliance

Service:

• Demonstrates understanding of the customer service concept; applies to personal practice, ensures patient and physician satisfaction data is reviewed with department on a consistent basis and that improvements are part of the department's quality plan
• Works with the Facilities' staff to objectively investigate all service complaints and provides appropriate assistance
• Attends meeting and serves on committees as assigned in support of Hospital operations - may be internal to the organization or external in the community
• Assists in resolving all problems concerning design/construction/maintenance projects utilizing minimum materials and financial resources
• Must maintain confidentiality of information: extreme discretion is necessary due to the positions' exposure to Hospital strategic plans, long range facilities, and potentially competitive programs

Quality:

• Endeavors to include quality, performance improvement and regulatory understanding and readiness in all actions relative to facilities planning and design. Provides appropriate oversight of standards, policies, protocols, and procedures
• Secures a safe environment for patients and staff alike and works with Facilities to assure appropriate compliance with building codes, proactive infection prevention regulations, and the requirements of regulatory agencies
• Visits construction sites to assure performance of planning, quality, safety and scheduled completion purposes
• Endeavors to maximally create and encourage sustainable environments

Financial Management:

• Demonstrates knowledge and a good understanding of basic accounting principles relative to project budget review and performance
• Assumes responsibility for the development and expenditure of financial resources for any design and construction projects; is accountable for expenses, contractual obligations, invoicing and billing approval for all projects

People:

• Fosters a collaborative work environment in which those engaged in project efforts can freely and openly communicate needs and requirements
• Engages project teams in a collaborative manner to achieve the organization's goals through effective communication and staff involvement
• Provides regular project feedback to departmental management

Growth:

• Works to effectively plan and implement changes to space utilization on the healthcare campuses

Job Requirements:

• BA/BS in interior design, architecture or construction management; significant project management experience may be considered in lieu of education tied to specific areas of study as listed
• A minimum of 7 years of experience in project development, design or construction and 1 to 3 years of which were in a health care environment or demonstrated responsibilities acting as the Owner

Knowledge, Skills & Abilities:

• Fluent in AutoCad, Revit, and/or other appropriate graphic devices for a minimum of 2-3 years to illustrate intent of project requirements in graphic form
• Demonstrates a high level of problem-solving skills and decision-making processes
• Expresses effective verbal and written communication skills essential for effective communication with all levels of Hospital, Corporation, and outside vendors for contracted services
• Demonstrates knowledge of design/construction, techniques/scheduling, construction/purchasing law, and health care related building codes and regulations
• Demonstrates ability to recognize and support successes; both large and small, individual and group