Ambulance Operations Administrator

Ambulance Operations Administrator

Hato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier, and longer lives.

About the Role

This is a role packed with variety and will definitely keep you on your toes. The Emergency Ambulance sector may be busy, but is always interesting and rewarding. While there are some core tasks you'll be doing, no two days are ever quite the same!

• Provide strong secretarial and administration support to the Senior Leadership Team for Ambulance Operations.
• Diary management
• Prepare reports, memos and presentations
• Ensure all meetings are organised efficiently by drafting and emailing agendas, documenting, and distributing meeting papers
• Organise travel
• Based in our office in Ellerslie with a mix of home and office work available.

Qualifications

Great all-round administration skills are essential. To be successful in this role you will also:

• Have at least 2 years in an administration or PA role supporting senior leaders.
• Have the ability to respond when the team are under pressure, with the skills, flexibility, and willingness to get the job done.
• Be able to build positive working relationships with the senior leadership team and wider support team.
• Demonstrate great administration skills, strong time management and the ability to plan tasks.
• Be happy to pick up any tasks with a smile, and be the 'go-to' person for the leadership team!
• Be looking to join a collaborative and collegial team that offer you the support and training you require to do this role successfully.

At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we're committed to creating a workplace where everyone belongs.

If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process.

Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn't match the job description perfectly. If you're excited and think you have what it takes, we want to hear from you! Even if your experience doesn't align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.