Fleet Vendor And Service Coordinator

Fleet Vendor And Service Coordinator

Hallcon is a mobility and infrastructure services company focused on turnkey solutions for clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation agencies and more.

The Company provides essential transportation services including multi-mode operations, integrated command centers, electric vehicle infrastructure, technology, analytics and business intelligence, maintenance, cleaning, and rider experience measurement. For more information, visit hallcon.com.

The Role

Reporting to the Manager, Fleet and Maintenance, the Fleet Vendor And Service Coordinator will be a key member of the fleet maintenance team. You will manage and oversee the maintenance for over 2,300 vehicles across the US and Canada, ensuring their safety, availability, and readiness for operational use. You will play an important role in collaborating with Field Management to manage preventative and corrective fleet maintenance, as well as working directly with vendors and auto shops to ensure all work is completed in a timely and efficient manner.

Key Responsibilities

• Review and communicate the status of purchase/service orders, ensuring compliance with company procedures and standards
• Maintain accurate records of fleet-related content in the maintenance database (repairs, maintenance, vendor agreements, etc.)
• Collaborate with Field Operations and Drivers to address repairs, preventative maintenance, and other fleet-related matters
• Report on workloads, estimate repair times, and schedule repairs/maintenance
• Monitor and communicate the workflow of vehicles in service
• Assist in upfitting vehicles and maintaining an inventory of vehicle supplies
• Manage radios, dashcams, and other related equipment
• Perform additional fleet-related duties as assigned

Knowledge, Skills and Abilities

• Ambition to drive measured success and timely support of a 2,300-vehicle fleet in an essential business
• Ability to collaborate and elevate concerns and ideas to department leader
• Strong communication skills, including active listening, empathy, patience, and tact
• Excellent verbal, written and presentation skills – adept at conveying any message, content or training to any audience
• Strong analytical skills with the ability to make data-driven recommendations and anticipate secondary effects

Requirements and Qualifications

• High school diploma or equivalent
• 2+ years in automotive/mechanical related experience and training
• ASE Certification is desired, but not required

We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a casual and professional work environment.