HR Officer

Human Resources Manager

Involvement in all HR and administrative aspects, acting as an interface at all levels, to ensure the operational and administrative management of Human Resources and office activities, in compliance with Group policies and local labor laws.

Responsibilities / Duties

Recruitment and Onboarding

• Manage the full recruitment cycle: job definition, job posting, candidate screening, interviews, job offer, pre-employment checks;
• Coordinate and monitor onboarding programs for new hires;
• Promote and animate the employee integration;
• Ensure alignment of new hires with Group culture and values.

Skills Development and Training

• Identify training needs in collaboration with managers;
• Ensure completion of mandatory training courses and their renewals when required;
• Monitor the training plan, budgets, and outcomes;
• Ensure accurate record-keeping of training activities for reporting purposes.

Payroll and Benefits Administration

• Liaise with the payroll service provider, ensuring timely and accurate payroll and benefits administration;
• Prepare monthly payroll input and reconciliations for Finance approval;
• Oversee payroll and benefit-related tasks for new joiners and leavers;
• Respond to payroll, benefits and employee relation queries;
• Coordinate all benefit renewals across the full organization;
• Ensure the smooth running of all compensation and benefits schemes including (but not limited to) medical insurances, group life cover, retirement annuity, benefits renewals, benchmarking schemes and issue resolution.

HR Administration and Office Management Support

• Manage employee administration: contracts, amendments, personnel files, leave and absence tracking;
• Maintain HR database/digital systems for reporting and audits;
• Manage the HR-related administration and induction of new joiners, including payroll and benefits set-up, HR data completion;
• Manage the HR-related administration of leavers, including exit interviews and return of company equipment;
• Manage all the administration of terminations, transfers, promotions;
• Support Managers in addressing and resolving labor relations issues;
• Manage and follow up the performance appraisal process;
• Assist in coordinating talent reviews and succession planning inputs;
• Maintain and update company HR policies, procedures, guidelines, and best practices, in line with Group standards and local requirements;
• Initiate, facilitate, and draft all documents relating to disciplinary inquiries, poor work performance, incapacity and grievances;
• Provide monthly and periodical HR related reports;
• Control departmental expenditure within agreed budgets; in coordination with Finance;
• Assist with any other HR projects and interventions as required;
• Contribute to the organization of internal events (seminars, team-building, social events).

Technical Skills

• Expert knowledge of HR related legislation, compliance and regulations
• Ability to manage multiple priorities autonomously
• High sense of confidentiality and integrity
• Strong verbal and written communication skills

Soft Skills

• Ability to identify issues quickly and propose effective solutions
• Assertiveness with strong negotiation and persuasion skills
• Excellent planning, organizational and time-management skills
• Team spirit and ability to foster collaboration

Education: Degree in Human Resources

Experience: 3 - 5 years in a generalist HR role, ideally within a small subsidiary or SME. Experience in the Energy, Engineering, or Construction industry would be an advantage