Administrative Intern II - Public WORKS (engineering Department)

The Position

Under supervision, performs a variety of administrative duties in support of professional staff in assigned work group.

Position information: This is a part-time unclassified position, limited to 980 hours/fiscal year. Schedule may vary between 7 AM to 6:00 PM, Monday - Thursday.

Essential Duties

(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)

1. Performs primary research of data for inclusion in reports and studies.
2. Assists in the preparation of written reports and recommendations.
3. Conducts surveys.
4. Assists with file maintenance and data entry.
5. Drafts correspondence.
6. Assists in the development of manuals, forms and procedure handbooks.
7. Maintains statistical records.
8. Disseminates information to staff and the public.
9. May drive to different locations to perform work, site inspections/surveys or attend meetings within and outside the City.
10. Performs mathematical calculations.
11. Operates personal computer.
12. Performs related duties as required.

Qualifications

Education and Experience:

• Completion of sixty (60) semester units at a recognized college or university and must be currently enrolled in upper division courses at a recognized college or university. Some experience performing administrative or clerical work is desirable.

Knowledge of:

• Modern English usage.
• Mathematics, including statistics.
• Research and analytical methods.
• Personal computers and related software applications.

Skill and Ability to:

• Compile, review and evaluate data.
• Communicate effectively orally and in writing.
• Understand and carry out oral and written instructions.
• Learn City organization, operations, policies and objectives.
• Establish and maintain effective working relationships.
• Deal tactfully with the public.

Working Conditions

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:

• Require vision (which may be corrected) to read small print.
• Perform work which is primarily sedentary.
• Are subject to inside and outside environmental conditions.
• May be required to use personal vehicle in the course of employment.
• May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend meetings.
• May be required to work evenings or weekends.

Applications will be screened and evaluated for relevant training and experience. Applications must be complete, and include any and all required documents. Only those applicants determined to be among the most qualified may be invited to participate in the recruitment process.

The recruitment process will include the following:

• Minimum qualification review by HR Department personnel.
• SME review of stated education, work experience and answers to supplemental questionnaire.

Revisions to the recruitment process can be made at the discretion of the Human Resources Department. Applicants will be notified by email if a revision is made.

The City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) 952-1736.

Any offer of employment, or acceptance of an employment offer, is contingent upon passing background check and other tests. All new employees are required to take a loyalty oath. The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.

Important notice: Only those among the most highly qualified will be invited to participate in the examination process, which will be an interview, weighted at 100%. Applicants who falsify, exaggerate or exclude material facts on their application may be excluded from this and future examination processes and if hired, terminated from employment. Applications for this recruitment will only be accepted online. Current City of Carson employees: Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communication and/or notices from Human Resources throughout the recruitment process.