Operations Support Assistant

Administrative Support Specialist

Position at Glidewell Dental

Essential Functions:

• Provides administrative support for all areas of Operations including but not limited to fleet, parking, restaurant, cafeteria, janitorial, etc. requests.
• Administers access-related assignments including but not limited to parking, building/facility, card replacement, EV, access verification, etc.
• Maintains communication and coordinates with vendors, attendants, management company and appropriate departments regarding garage parking activations, deactivations, violations, and updates.
• Oversees, receives, process, maintains, and fulfills physical and online order requests for GL store, restaurants, cafeterias, vending machines, janitorial, and assigned departments.
• Responds and supports operations-related inquiries; partners with appropriate and/or escalates requests as needed.
• Generates, maintains, updates, and distributes Operations reports.
• Coordinates activities related to anonymous text suggestion hotline; forwards to the appropriate team and responds to text as needed.
• Coordinates employee, office, department, and facility relocations with appropriate departments (e.g., janitorial, facilities, IT, etc.) to ensure a smooth and efficient transition.
• Assists in the creation and development of name tags, posters, flyers, etc.
• Receives, submits, processes, and reconciles ordering requests for assigned department such as Cafeteria, etc.
• Utilizes accounting software (e.g., QuickBooks) to track, reconcile, organize, and archive invoices for designated operation expenses; submits vendor payment accordingly.
• Updates and maintains restaurant and cafeteria menu including new menu items, drinks, supplies, etc. into Universal Desktop; maintains, updates, and ensures accuracy of priced items.
• Assists with planning, coordination, and the execution of various company events and assigned projects.
• Provides support for designated company events by responding to event inquiries, developing template/resignation/forms, works with IT department to set-up registration booths, and additional assignments as necessary to ensure a successful event.
• Facilitates parking orientation.
• Drafts, sends, collects, and tracks all parking related documentation including but not limited to policies, assignments, violation, updates, construction, etc.
• Travels to various facilities, banks, stores, etc. as needed to complete assignments.
• Oversees Executive kitchenette, ensuring sufficient supplies and replenishing accordingly.
• Performs other related duties and projects as business needs require at direction of management.

Education and Experience:

• High school diploma or equivalent, preferred.
• Minimum three (3) years of administrative experience or related experience.
• Proficiency in Excel required.
• Experience with accounting software such as QuickBooks, preferred.

Pay Range: $19.90/hr - $26.59/hr

Glidewell Laboratories is the industry leader in dental technology due to our agility, speed, and cutting edge technology. We work in a fast-paced and highly sought-after employee-friendly work environment. Behind all of this success is an amazing group of people who are passionate about bringing innovation to the marketplace, while providing quality and affordability to better the lives of people all over the world. If you share in our passion for teamwork and a vision for excellence, let's talk about a rewarding career at Glidewell!

In addition are the following generous employee benefits: Medical, Dental, Vision, 401K with company match, company-paid life insurance, additional onsite dental services, vacation, holiday, and sick time, employee gym (with fitness classes and meditation room), employee medical/wellness center (with massage therapy and acupuncture), two company subsidized cafes, Internet cafes, employee lounges with big screen TVs, game tables, fun company sponsored events, a diverse work environment with over forty nationalities represented, and much more!

Glidewell Laboratories is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. We are committed to the principle of equal employment opportunity for all employees and to provide employees with a work environment free of discrimination and harassment on the basis of race, color, religion, national origin, sex, age, physical or mental disability, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at recruitment@glidewelldental.com. Please indicate the specifics of the assistance needed.

Note to Current employees: Please apply through Employee Transfer Application to complete the transfer request form.