Sales Operations Assistant

People Leader

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Knowledge:

• Must have sales support administrative experience.
• Must be able to develop basic solutions to a variety of problems.
• Must be able to learn quickly and spend the majority of time working independently with limited guidance from immediate manager using well-defined procedures and processes.
• Good verbal, written, and office administrative skills are required.
• Must be proficient in Microsoft Excel, Power Point and Word.

Specific Education And Experience Requirements:

• Typically requires a HS diploma and minimum of 5 years of relevant office administrative experience.

Specific Job Responsibilities:

• Provides office service support to the field force, on areas such as travel arrangements, company car problems, customer grants, and business office materials.
• Prepares routine sales, cost, expenditure, forecast, and monthly reports as needed.
• Uses Excel spreadsheets and sorts and formats information.
• Provides administrative support for organisation of local country or regional sales force meetings, training events and conferences and arranges customer travel and accommodation
• Coordinates extra-departmental and sales management meetings.
• Uses Word program at a proficient level.
• Tracks departmental budget and investigates basic variances.
• Conducts internet searches and compiles information in logical format on behalf of management.
• Produces presentations, reports, documents and coordinates sales team expenses.
• Works with IT to maintain Company CRM database.
• Produces standard management reports and analysis.
• Coordinates check requisitions with finance and categorizes, logs and sends out to customer/specialist.
• Takes responsibility for sales team communications and maintenance of promotional items, and mailings.
• Independently resolves inquiries from internal and external sources.
• Prepares territory maps showing the field sales structures.
• Coordinates teleconference and meeting room requirements.
• Covers for other support team members during peak periods and absences.