Analyst, Business Operations

Gilead Job Opportunity

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Responsibilities

• Channel Supply & Commercial Operation
• Support execution of monthly/quarterly channel stocking plans; track product quota adjustments across teams.
• Maintain channel operations trackers (quota/shipments/inventory/customers); update stocking progress and identify exceptions in a timely manner.
• Consolidate and share holiday logistics arrangement updates from importers; escalate abnormalities promptly.
• Coordinate project and expense settlements, including data consolidation, document collection, preliminary validation, and progress tracking.
• Coordinate internal expense settlements, including cycle planning, timeline arrangement, cross-functional alignment, and internal/external coordination.
• Import Operations Support
• Maintain import operations trackers covering all commercially launched products for Gilead China, including (but not limited to):
• Import routes: Ireland → China / U.S. → China / Canada → China
• Scope includes: monthly/weekly import plan follow-up; initial review and circulation of import documents; internal/external communications; import document archiving; import record updates.
• Manage and reconcile inbound orders and accounts receivable items.
• Confirm purchase orders on time and in full per import plans; synchronize updates with Ireland/U.S. customer service teams.
• Compile and update purchasing requirements; enter invoices and accounting vouchers; perform monthly A/R reconciliation.
• Maintain reconciliation communications with importers and escalate exceptions promptly.
• Inventory (In/Out/Stock) Management
• Update weekly/monthly inventory movement reports.
• Collect data across three dimensions: import shipments, channel supply, and domestic inventory.
• Calculate MOH (Months on Hand) and flag inventory risks; trigger extreme inventory supply process when needed.
• Regularly consolidate channel stocking, inventory, shipment, and sales data to support business needs.
• Team Documentation Management
• Complete document circulation and operational support tasks as required (covering import ops, commercial ops, inventory management, etc.).
• Support product lifecycle management follow-ups, including updates/maintenance of product documentation and archiving of historical records.
• Support importer agreement management, including archiving, information logging, and system entry.