Administrative Support 2 - new Hope Unit - columbus

Administrative & Operations Support

West Central Georgia Regional Hospital is seeking an Administrative Support staff for the New Hope forensic unit in Columbus, Ga. Job duties and responsibilities include:

Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel.

May enter data and/or process documents and records.

The work includes operating standard office equipment.

Work is performed under the general supervision of a clerical or administrative supervisor.

Completes tasks and assignments associated with administrative support functions (ie, licensure, personnel, purchasing, records management, inventory, or similar function).

Provides clerical support such as incidental typing, filing, ordering supplies, and sorting mail.

Provides clerical support within assigned functional area (ie processing/transactions, review of applications, scheduling training, scheduling facilities maintenance, reconciling financial records, assessing/collecting fees for a program, generating rep.

Provides general clerical support to an office, to include such tasks as data entry/maintenance, copying/distributing documents and materials, maintaining record-keeping and filing systems, etc.

Provides secretarial and administrative support to an upper-level manager.

Uses independent judgment and initiative to perform administrative, clerical and secretarial duties in support of an individual employee or group of employees.

This position will provide clerical support to the Unit on the day shift. Duties include, but are not limited to, the following:

• Assists with the observation monitoring of adult individuals with mental health issues
• Registers individuals, obtaining demographic information
• Obtains consent and insurance information from individuals
• Demonstrates a working knowledge of computer software and ability to learn new software programs
• Operates multi-line phone system, taking and relaying accurate messages
• Communicates with staff, individuals, and outside customers
• Works in Avatar and the electronic Behavioral Health Link (BHL) Board
• Obtains vital signs on Adult Mental Health individuals

Preferred Qualifications:

• High school diploma with at least 2 years' clerical experience
• Proficient in MS Office Suite, preference for PeopleSoft, Avatar, Outlook/internet knowledge
• Ability to work in a fast-paced environment
• Good phone etiquette and communication skills, message-taking, detail-oriented, good follow-through skills
• Patient registration experience a plus but not required

Benefits:

In addition to a competitive salary & benefits, GA Department of Behavioral Health and Developmental Disabilities is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation and sick leave. For more information, visit dbhdd.georgia.gov/benefits.

Employment Requirements:

To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*

*Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

DBHDD is an Equal Opportunity Employer. It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified. FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.

High school diploma/GED and two (2) years of general office or administrative experience.