Service Administrator

Procurement And Creditors Administrator

Responsibilities / Tasks:

• Procurement
• Negotiate pricing and availability with supplier
• Request quotes from suppliers for parts sourced
• Check procurement mailbox and proceed to create purchase order in Axapta based on information received from requester
• Follow up on all open purchase orders with suppliers
• Update due dates and comments of all POs created
• Advise supervisor (for planning purposes)
• Coordinate collection and delivery of orders (liaise with service supervisors/managers on collection of goods from suppliers)
• Receipt supplier invoices (obtain invoice from suppliers and receive on AX)
• Open POs should not exceed 80 per month (ensure that status is changed to invoiced status)
• Clearing of service virtual warehouse
• Create and issue picking lists
• Filing of all documents in OneDrive
• Creditors
• Obtaining information from new supplier to open vendor account, i.e. cancelled cheque, vendor application form, company letterhead
• Follow new Laserfiche process for new accounts to be opened
• Following up on outstanding invoices from suppliers and open orders reflecting on the system
• Follow up with accounts on blocked accounts
• Processing of supplier credit notes

General Admin:

• Uploading of purchase orders and supporting documents to the Teams shared folder (Procurement folder)
• Resolve queries pertaining to orders and invoices (queries received from suppliers and procurement local to speed up order processing and payments)

Your Profile / Qualifications:

Qualifications:

• Matric (Grade 12) is essential
• Additional qualification in administration, finance, or technical support is advantageous
• ERP system experience (preferably Axapta or SAP)
• Proficiency in Microsoft Office (Excel, Outlook, Word)

Experience:

• Minimum 2–3 years' experience in service administration, quotation generation, or invoicing functions
• Experience in supplier follow-ups, and ERP call management (preferably Axapta)
• Demonstrated administrative capability in handling high-volume tasks and interdepartmental coordination