Project Support Coordinator

Project Management Specialist

The job holder is responsible for ensuring that assigned tasks are effectively managed in line with the overall project management plan. Key responsibilities include:

• Prepare comprehensive status reports, analyses, and presentations for the Project Manager.
• Facilitate coordination of tasks and ensure smooth organization of project-related meetings.
• Provide support to Project Managers, Department Heads, and Team Leads in executing their responsibilities.
• Organize and lead specific task force coordination meetings.
• Collate safety incident data, schedule follow-up sessions with HSE, document lessons learned, and upload reports to the relevant system.
• Coordinate preparations and documentation for stakeholder engagements.
• Assist the Interface Lead in managing and tracking action items.
• Define, develop, implement, maintain, and control all necessary processes, tools, and documentation related to internal project governance.

Key accountabilities include:

• Promote and comply with applicable safety instructions and other HSE procedures in all activities.
• Perform work in compliance with company values, policies, relevant laws and regulations, and industry best practices.
• Maintain confidentiality of all information obtained during work.
• Define and update report structures to meet project needs.
• Prepare project reports, including weekly highlights for the Project Manager, in a timely manner.
• Draft memos and minutes as required.
• Attend and coordinate project meetings as requested.
• Take ownership of technical writing and consolidated reporting.
• Develop dashboards and reports using digital tools such as Power BI and Microsoft Access.

Requirements:

Education: Bachelor's degree in engineering or equivalent.

Experience: Minimum 6 years of experience as a graduate engineer with a good understanding of project management principles and practices.