Secretary Specialist OPS - 60933599

Secretary Specialist Ops - 60933599

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Requisition No: 861779

Agency: Children and Families

Working Title: Secretary Specialist Ops

Pay Plan: Temp

Position Number: 60933599

Salary: AGENCY TO UPDATE

Posting Closing Date: 10/30/2025

Total Compensation Estimator Tool

Title: Secretary Specialist OPS

Current employees will be compensated in accordance with the DCF salary policy.

Agency: Florida Department of Children and Families

Hourly Rate $16.23

Monday -Friday (8-5pm)

Roles/Responsibilities

• Support Child Care Regulation Management Team, Child Care Providers and community members in need of information regarding Child Care Regulation.
• Greet childcare clients, providers and the public by phone, email and in person. Direct them appropriately, handle routine requests and provide general information.
• Date stamp incoming mail and other documents. Distribute to appropriate staff.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Assists with purchasing processes in MFMP. Tracks invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Inventory office supplies monthly.
• Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.
• Perform a variety of complicated secretarial, administrative and office managerial duties.
• Manages a variety of routine correspondence and disseminates these correspondences accordingly.
• Prepare and maintain reports/ logs for Administrative Complaint per Region's request. Maintains a multitude of tracking system to keep Licensing Manager, Child Care Licensing Supervisor and counselors informed of changes and amendments.
• Performs and investigates research on special projects, while developing supporting data and materials for use by the Child Care Licensing Manager and Licensing Supervisor in meetings and public speaking engagements.
• Responsible for ordering supplies and submitting of the payment of invoices for the various services provided.
• Responsible for maintaining the Region's Child Care Regulation's filing system in accordance with identified procedures.
• Completes other duties as assigned.

Bilingual (English/Spanish proficiency a plus)

Qualifications

• 2 + years of experience office management/data entry/clerical
• High School Diploma required.

Knowledge, Skills, and Abilities

• Ability to use a computer and knowledge of computer programs such Excel, Microsoft, Notepad, Outlook etc)
• The ability to have and utilize analytical and problem-solving skills.
• Ability to write comprehensive and cohesive reports that are detailed and objective.
• Must possess the following qualities/ skills, time management, strong organizational, maintain confidentiality, ability to multitask, and adapt to changes.
• Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Driver's License: Required

Education: N/A

Years of Experience: 2 or more years in the Office Management/Office Supervision

Career Posting Category: OPS

Hourly Rate: $ 16.23

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement "See Resume" in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits.

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Growth Opportunities

With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Where you will work

Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you're never more than 60 miles from a body of saltwater. And if the beach isn't your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work – Come join our team!

About Department of Children and Families

Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

To learn more please visit https://www.myflfamilies.com/.

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
• The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

We hire only U.S. citizens and lawfully authorized alien workers.

Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.

SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 4