Personnel Services Specialist

Personnel Services Specialist

This open competitive advertisement is for an OPS (Other Personal Services) position located at Central Office in the Human Resource department. The mission of the Human Resources Department in the Florida Department of Corrections is to attract, develop, and retain a highly skilled and diverse workforce. This includes promoting a positive and productive work environment, ensuring compliance with employment laws and regulations, and fostering professional growth and employee well-being through innovative and responsive HR practices. This position is not a Telework position and is required to report to the FDC office in the area it serves.

Job Duties:

• Support HR Operations: Assist in the day-to-day operations of the Office of Human Resources, focusing on Labor Relations and various administrative tasks.
• Research and Prepare: Aid in the research and preparation of collective bargaining information, and draft correspondences for special projects and complex problem resolutions.
• Policy Interpretation: Provide interpretations of policies, procedures, and rules, maintaining extensive knowledge of Florida Statutes, personnel rules, collective bargaining agreements, and department policies.
• Data Management: Gather statistical data, compile reports, and maintain an extensive filing system of electronic records, ensuring proper archiving and destruction according to retention schedules.
• Communication and Tech Savvy: Answer multi-line phones, process mail, and utilize various computer programs like SharePoint, People First, Excel, and Word to support HR functions efficiently.

Knowledge, Skills & Abilities:

• Excellent telephone and customer service skills.
• Excellent writing skills.
• Knowledge of the State of Florida's People First system.
• Experience with Microsoft Office programs (Word, Outlook, Excel, Access).
• Ability to organize documents and route to the appropriate area for handling.
• Ability to plan, organize, and coordinate work assignments.
• Ability and skills at multitasking.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with others.
• Experience with strong attention to detail, and the ability to follow-up and meet deadlines.

Benefits:

• OPS employees who work an average of 30 hours or more per week are eligible to enroll in state group insurance plans. Standard PPO/HMO Options include:
• Employee Only: $25 biweekly
• Spouse Program: $15 biweekly
• Employee & Family: $90 biweekly
• Dental - FDC offers five separate dental plans with multiple options and rates for each plan type with monthly premiums as low as $12.64.
• Vision - FDC offers one single vision plan through Humana with monthly premiums as low as $5.92.
• Life - FDC offers a $25,000 group term life insurance plan to eligible OPS staff through Securian at the low monthly premium of $3.78. When enrolled in basic life, employees may also elect child life and spouse life insurance plans.
• Retirement - As an OPS employee, the Florida FICA Alternative Plan with Corebridge Financial affords you an excellent opportunity to help accumulate money for a secure retirement. You contribute 7.5% of your compensation to this tax deferred plan. All OPS employees are required to participate in this plan and are automatically enrolled.

Requirements:

• Must possess a high school diploma or equivalent.
• At least one (1) year of professional human resource or office setting experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Additional Information:

• Background Screening Requirement: The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.
• Employment Eligibility: The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form.

Applications will be accepted until 11:59 PM EST on the closing date. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.