Part - time OPS Procurement Agent - 4335008

Part-Time Ops Procurement Agent-4335008

The Criminal Investigations Division encompasses all law enforcement and forensic components residing within the Department of Financial Services. This advertisement is for the Support Services. This advertisement is for a Part-Time Ops Procurement Agent position which is a Non-Sworn Ops position.

To apply for this position, submit a State of Florida employment application via People First and submit a supplemental application to the following email address: cidhiring@myfloridacfo.com. This supplemental application must be received no later than five (5) business days after the closing date of this advertisement in order to be considered for this position.

Requirements:

• High School Diploma or its equivalent.
• Valid Driver's License from the Department of Safety and Motor Vehicles.
• Ability to operate a personal computer and any programs associated with the use of a personal computer.
• Knowledge of MS Office Suite (Office 365, Word, Excel, Outlook).

Preferences:

• Experience with State of Florida Procurement/Purchasing.
• Experience with MyFloridaMarketPlace (MFMP).
• Experience with P-cards.
• Experience with customer service.
• Special consideration may be given to eligible candidates who have bilingual verbal and written skills that meet a critical need of the agency's mission.

Candidate Profile (application) must be completed in its entirety. Please read below:

• Please include the names and phone numbers for the supervisor(s) and/or Human Resource Department for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement "See Resume". Each field (address, city, and state, dates, phone numbers, etc.) should be completed. If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying. Upon the selection of the top candidate, a current supervisory reference contact will be required. This position requires a security background check, including fingerprint as a condition of employment.

Employees of the Department of Financial Services are paid on a monthly pay cycle. Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. OPS are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the recommendation of the employer. OPS employees are paid for the number of hours they work. OPS employees do not receive paid leave, or paid holidays. OPS staff have the potential for health insurance benefits and participation in the Deferred Compensation investment retirement program.

Selection is a three-to-six-month process where the successful applicants MUST PASS the Oral INTERVIEW and CJSTC background prior to beginning.

Our Salary & Benefits:

• State of Florida 401(a) FICA Alternative Plan - mandatory
• Workers' Compensation - mandatory
• Reemployment Assistance (Unemployment Compensation) - mandatory
• Participation in state group insurance (must meet eligibility requirements. Consult with People First or the servicing Human Resource Office for details.)
• Deferred Compensation - voluntary
• Employee Assistance Program – voluntary

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to establish and maintain working relationships with customers and vendors.
• Ability to plan, organize and coordinate work assignments.
• Ability to research and analyze specifications pertaining to bids, contracts and/or pricing.
• Ability to apply and implement rules, regulations, policies and procedures relating to the purchasing process.
• Ability to maintain purchasing records.
• Ability to communicate effectively.
• Ability to operate a personal computer and any programs associated with the use of a personal computer.
• Ability to deal with people in person and over the telephone in a courteous manner.
• Knowledge of MS Office Suite (Office 365, Word, Excel, Outlook)

Brief Description of Duties:

• Serving internal customers and external vendors directly via email, phone, or face-to-face
• Reviewing purchase requisitions in the state purchasing system, MyFloridaMarketplace. (MFMP)
• Analyzing pricing information to make a recommended award
• Applying appropriate purchasing methods for seeking quotes and recommended awards
• Maintain all p-card profiles
• Review all p-card transactions for all cardholders, daily
• Audit p-card files for purchasing procedures, Florida Statutes and protocols
• Training customers on state procurement system. (MFMP)
• Training customers on use of state procurement card. (P-Card)
• Provide workshops/presentations to current users of MFMP and P-Card
• Maintaining annual agreements with vendors
• Assisting Contract Administrator and Purchasing Specialist by providing administrative/technical support on all Invitations to Bid (ITBS's), Invitation to Negotiate (ITN), and Request for Proposals (RFP's)
• Maintain contract management certification
• Seek out new ways to improve efficiency of operation
• Ensure customer service commitment is maintained at all times
• Seek out ways to improve customer satisfaction
• Maintain contract management certification
• Serving as back-up to the Purchasing Specialist and Contract Manager

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.